AP​/AR Coordinator (4722C) ASUC Student Union #88139

At the University of California, Berkeley , we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff, who are among the most talented and accomplished anywhere, including Nobel laureates, Pulitzer Prize winners, and Mac Arthur Fellows. Since our founding in 1868, we have been an engine for innovation - driving intellectual, economic, and social progress that benefits California, the U.S., and beyond.

Together, we change the world.

At Berkeley, the best careers are built on a foundation of continuous learning and growth . We actively support professional development by providing all full-time staff employees with at least 80 hours of paid time per year and provide space for supportive colleague communities via numerous employee resource groups.

The Berkeley Student Union is the campus "living room," offering everything from co-curricular opportunities to fun, creative activities. It serves all students and seeks to create an inclusive campus community, thereby enhancing the student experience at UC Berkeley. To this end, we provide quality services and programs that foster experiential learning opportunities and ensure a sustainable organization. We derive income from student fees, retail operations, vending, food service, and a variety of self-operated units such as the Art Studio, Creative Lab, and Events Services.

We manage and operate multiple facilities including the Lower Sproul Student Union Complex, Anthony Hall and Anna Head Alumnae Hall, which house the ASUC student government, Graduate Assembly, Multi-Cultural Center, Public Service Center, LEAD Center, SERC, Basic Needs and much more. Finally, we provide financial and accounting services to approximately 25 ASUC Government Officers, Graduate Assembly Executive Officers, and over 1,500 student groups and 40 student publications.

The Student Union is a department within the Division of Student Affairs and reports to the Dean of Students. The Finance department under ASUC Student Union is responsible for the management of Student Union budgeting and forecasting; reporting and analysis; accounting; commercial contracts and sponsor ships; accounts receivable; and financial records; as well as adherence to external and internal finance and accounting policies and procedures.

The Finance department also provides accounting and financial process support to the Associated Students of the University of California (ASUC), a non-profit 501(c)3 composed of student government officials and student organizations. In support of the ASUC, the Finance department manages the accounting software of record; accounts payable and accounts receivable, vendors records; issuance of tax documents and IRS reporting; allocation of budgets;

the annual audit; and monthly financial reporting. It also manages the financial portion of the web-based student organization management software that allows student organizations to view their finances and to make financial requests, as well as administers finance based training to student organizations related to this software and process.

The AP/AR Coordinator supports the ASUC 501(c)3 nonprofit. This position is responsible for processing financial requests and disbursements in a timely and appropriate manner. Additionally, the AP/AR Coordinator assists partner departments in understanding the ASUC processes as they relate to financial transactions, credit cards, and other financial disbursement transactions. This role involves processing accounts receivable, accounts payable, collections, data collection and data entry, analysis, review and control, customer servicing, and reporting.

The First Review Date for this job is:
August 28, 2026. For full consideration, please apply on or before the first review date.

Accounts Payable - 35%

• Processing 10, requests to students and vendors
• Review 10, requests, ensure requests include all necessary supporting documents
• Ensure all transactions are coded to the correct chart of accounts
• Maintain the vendor records in the accounting software
• Issue more than 6000 Instant card to students
• Check out and in physical credit card to students

Accounts Receivable - 15%

• Verifies the receivable amount matches to the deposit receipt
• Coding the receivable to the correct student organization
• Deposit the cash and check to the Bank
• Scan the Deposit to the secure drive
• Data Entry Deposit to the accounting software

Communication and Customer Servicing - 30%

• Timely and accurate response and resolution to:
  On campus customer and email inquiries;
  Inquiries and concerns for internal and external clients;
  Client billing issues;
  Issues with students and vendors
• Contacting payee for stale dated checks
• Support staff to maintain professional quality student services

Other Financial Transactions - 15%

• Prepare tax withholding
• Issuing tax documents to student,…