Partner Executive Assistant - Wing Assistant

Company Overview

Wing Assistant is the world’s most exclusive provider of elite executive assistants. We connect top‑tier talent with the world’s most influential leaders, including Fortune 500 CEOs, celebrities, and public figures. Our mission is to empower our clients to achieve more by providing them with world‑class support and delegation expertise.

We are seeking a highly experienced and exceptionally skilled Senior Executive Assistant to provide comprehensive, full‑time support to our elite clientele. As a Senior Executive Assistant, you will be more than just an assistant; you will be a strategic ally, a proactive problem‑solver, and a seamless extension of the executive you support.

This is a remote, full‑time position dedicated to a single client, operating within their timezone. You will handle a wide range of both professional and personal tasks, requiring the utmost discretion, adaptability, and commitment to excellence.

• Executive Support:
  • Provide high‑level administrative support, including managing complex calendars, coordinating international travel, and preparing for high‑stakes meetings
  • Handle confidential correspondence and serve as the primary point of contact for both internal and external communications
• Client Relationship Management:
  • Maintain a professional and courteous demeanor with all stakeholders
  • Handle sensitive business and personal information with the highest level of discretion and integrity
• Strategic Assistance:
  • Conduct in‑depth research on trends, industry best practices, and comparative data, presenting findings in clear, actionable reports
  • Prepare detailed financial summaries, including creating and sending statements or invoices, tracking payments, and recording expenses
• Administrative Excellence:
  • Organize and maintain files, documents, and other essential records
  • Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes
• Task & Project Management:
  • Independently manage a variety of work and personal tasks, from research and report generation to event planning and personal appointment scheduling
  • Monitor ongoing projects, ensure timely communication among teams, and track deliverables
  • Coordinate team calendars and prevent scheduling conflicts
• Travel and Event Coordination:
  • Plan and prepare executive travel itineraries, book accommodations, and handle logistics
• Communication and Inbox Management:
  • Draft and manage correspondence, create presentations, and ensure seamless communication across all platforms
  • Reply to and manage emails, follow up on correspondence, and organize inboxes according to executive preferences
• Data and Presentation Preparation:
  • Synthesize data into cohesive reports and create presentation slides for meetings and conferences
• Marketing and Social Media Management:
  • Oversee account profiles, manage reviews, and upload relevant media content as needed
• Technology Integration:
  • Quickly adapt to and master any software, tools, or apps the client uses, leveraging AI and automation to maximize efficiency
• Proactive Assistance:
  • Anticipate the needs of your executive to solve problems before they arise and ensure their day runs smoothly
  • Perform miscellaneous tasks to support the executive’s needs and priorities

• Experience: Minimum of 5+ years as an Executive Assistant supporting C‑suite level executives (CEO, COO, etc.), preferably in a Fortune 500 or equivalent high‑paced environment
• Education: University Bachelor’s degree (preferably from Big 4 Universities)
• English Proficiency: Exceptional English communication skills, both written and verbal (C1–C2 level); native or near‑native fluency is non‑negotiable
• Communication
  
  Skills:
  
  Excellent phone, email, and instant messaging communication skills
• Technical Acumen: Tech‑savvy and familiar with current technologies, including desktop sharing, cloud services, and VoIP
• Software Proficiency: Experience with word‑processing software and spreadsheets (e.g., MS Office), Google Workspace
• Scheduling: Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Organizational
  
  Skills:
  
  Solid organizational and time‑management skills, with…