Program Coordinator, Student Life & Leadership Development

About Berkeley

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging makes it a special place for students, faculty and staff.

As the second oldest business school in the United States, UC Berkeley Haas has been redefining business education since 1898. Situated in the heart of Bay Area innovation and rooted in UC Berkeley’s public mission, we are a place where ambition meets purpose and innovation meets impact. We develop leaders who challenge assumptions, ask the right questions, and make business better. Our “One Haas” culture is collaborative and unified, bound by four Defining Leadership Principles:
Question the Status Quo, Confidence Without Attitude, Students Always, Beyond Yourself.

First Review Date:
April 21, 2026

• Coordinates student life programs and initiatives led by the Student Life & Leadership Development unit and MBA student organizations, including New Student Orientation, conferences, leadership programming, and other key student‑facing experiences.
• Partners with student leaders and Program Office staff to support program planning and implementation by developing timelines, coordinating program components, preparing materials and tracking deliverables. Serves as a liaison with campus partners and the Events team to ensure alignment on space, logistics and program needs, and provides on‑site coordination and support during major events and initiatives.
• Develops and maintains spreadsheets and tracking systems to manage operational and financial data that support student life and leadership programming. Uses formulas, pivot tables and similar functions to compile, organize and analyze information related to expenditures, events, programs, student‑facing forms and project timelines. Processes and tracks recurring financial transactions in accordance with campus policies, including reimbursements, credit‑card reconciliations, purchase orders, invoicing and vendor payments.
  
  Assists with budget monitoring, account reconciliation and preparation of summary reports while maintaining accurate financial and program records.
• Supports financial administration for student life and leadership initiatives within the Student Life & Leadership Development unit. Coordinates the review and processing of funding requests and financial grants for student organizations, ensuring alignment with established guidelines and campus policies. Compiles and tracks budget information, prepares documentation for contracts and funding allocations, and assists in administering multiple funding sources. Prepares supporting budget materials and financial reports by organizing documentation, monitoring allocations and supporting compliance with university financial procedures and timelines.
• Administers and maintains office software systems and digital tools that support student programming and Program Office operations, including shared file storage, calendars, spreadsheets and standard operating procedures. Develops and maintains organized trackers and documentation to support program coordination, team workflows and operational continuity. Proactively manages and updates the FTMBA Program Office calendar and related tracking systems to reflect program changes, deadlines and new content, and provides guidance to staff on the effective use of office software tools and administrative systems.
• Coordinates procurement and inventory management for office equipment, supplies and shared resources that support student life programming and Program Office operations. Maintains organized inventories and storage areas, monitors supply levels and ensures materials remain accessible and adequately stocked to support daily operations. Processes supply orders and coordinates purchasing requests in accordance with campus procurement procedures, tracking orders and maintaining related documentation.
  
  Supports facilities coordination for student life spaces, including the MBA Lounge and locker‑room access, by managing access requests, monitoring space…