Program Coordinator, Student Life & Leadership Development

Responsibilities

• Coordinates student life programs and initiatives led by the Student Life & Leadership Development unit and MBA student organizations, including New Student Orientation, conferences, leadership programming, and other key student-facing experiences.
• Partners with student leaders and Program Office staff to support program planning and implementation by developing timelines, coordinating program components, preparing materials, and tracking deliverables. Serves as a liaison with campus partners and the Events team to ensure alignment on space, logistics, and program needs, and provides on-site coordination and support during major events and initiatives.
• Develops and maintains spreadsheets and tracking systems to manage operational and financial data that support student life and leadership programming. Uses formulas, pivot tables, and similar functions to compile, organize, and analyze information related to expenditures, events, programs, student-facing forms, and project timelines. Processes and tracks recurring financial transactions in accordance with campus policies, including reimbursements, credit card reconciliations, purchase orders, invoicing, and vendor payments.
  
  Assists with budget monitoring, account reconciliation, and preparation of summary reports while maintaining accurate financial and program records.
• Supports financial administration for student life and leadership initiatives within the Student Life & Leadership Development unit. Coordinates the review and processing of funding requests and financial grants for student organizations, ensuring alignment with established guidelines and campus policies. Compiles and tracks budget information, prepares documentation for contracts and funding allocations, and assists in administering multiple funding sources. Prepares supporting budget materials and financial reports by organizing documentation, monitoring allocations, and supporting compliance with university financial procedures and timelines.
• Administers and maintains office software systems and digital tools that support student programming and Program Office operations, including shared file storage, calendars, spreadsheets, and standard operating procedures. Develops and maintains organized trackers and documentation to support program coordination, team workflows, and operational continuity. Proactively manages and updates the FTMBA Program Office calendar and related tracking systems to reflect program changes, deadlines, and new content, and provides guidance to staff on the effective use of office software tools and administrative systems.
• Coordinates procurement and inventory management for office equipment, supplies, and shared resources that support student life programming and Program Office operations. Maintains organized inventories and storage areas, monitors supply levels, and ensures materials remain accessible and adequately stocked to support daily operations. Processes supply orders and coordinates purchasing requests in accordance with campus procurement procedures, tracking orders and maintaining related documentation.
  
  Supports facilities coordination for student life spaces, including the MBA Lounge and locker room access, by managing access requests, monitoring space usage, and coordinating maintenance, service requests, and repairs with campus partners. Ensures shared spaces remain organized, functional, and aligned with established usage guidelines and maintenance protocols.
• Prepares, edits, and proofreads reports, presentations, correspondence, and administrative materials to support program planning, coordination, and communication related to student life and leadership programming. Compiles and organizes information from multiple sources to develop materials that support internal coordination, leadership updates, and student-facing communications, ensuring accuracy, clarity, and consistency across program documents.
• Provides guidance to Administrative Assistants and student staff on office procedures, operational practices, and the implementation of departmental and campus policies. Coordinates recruitment, onboarding, scheduling, and day-to-day task assignments for Work Study students supporting student life and leadership programming. Provides training on office systems and procedures, supports workflow coordination during peak programming periods, and monitors coverage to ensure continuity of student-facing services and office operations.
• Applies established operational, branding, and administrative protocols when supporting student-facing programs, communications, and materials. Exercises discretion when handling sensitive information and program priorities, ensuring alignment with departmental guidelines and campus standards. Identifies questions or exceptions and escalates issues to appropriate staff as needed.
• Coordinates updates to student-facing web content related to student life and leadership programming, ensuring information remains…