Operations Coordinator

Operations Coordinator

Part Time Berkeley, CA, US

4 days ago Requisition

Salary Range: $27.00 To $30.00 Hourly

We are seeking a highly adaptable and detail-oriented Operations Coordinator to support a dynamic and evolving operations environment in a part-time role (25-30 hours per week). This position is ideal for someone who feels confident bringing structure to a complex environment, can manage multiple moving parts simultaneously, and is comfortable adjusting to changing priorities and emerging operational needs.

While the role includes consistent administrative responsibilities, success in this position will depend heavily on flexibility, thoughtful decision making, and the abiity to synthesize information across a variety of operational areas.

This is a temporary position currently funded through June 2027, with the potential to become permanent or be extended beyond that date.

The Operations Coordinator provides operational and administrative support to the Operations Department, which includes facilities, human resources, information technology, business office and campus operations. The Coordinator reports to the Operations Manager.

• Facilitate the centralized purchasing system for office and other general supplies.
• Assist with the development, dissemination and upkeep of institutional contracts, operational and administrative policies.
• Support the COO & VP for Administration in compliance related reporting.
• Oversee centralized on and off-site storage records management including maintaining accurate lists of box contents, ensuring destruction at specified times, and coordinating new additions to storage and retrieval requests.
• Provide administrative support to the Finance and Audit Committees of the Board.
• Provide regular support of the business office functions including but not limited to check scanning.
• Assist with human resources administrative tasks
• Prepare the hours for payroll which includes contacting supervisors for timecard approvals, processing pending time off requests, and running the hours report.
• Provide general administrative support to the Operations department including processing payment requests; copying, and scanning, as requested.
• Serve as a member of the Institutional Event Support Team.
• Provide back up to the Mailroom clerk.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Minimum of 3-5 years progressive experience, and general office management.
• Demonstrated effective interpersonal, written and oral communication skills;
• Demonstrated ability to exercise diplomacy, and confidentiality in complex and sensitive situations;
• Proven ability to handle confidential material accurately and with sensitivity;
• Strong computer skills (especially Excel and Word).
• Experience in a non-profit or higher education/other academic setting preferred.

• Willing to grow with an organization that is transforming.
• Strong interpersonal, and customer service skills.
• Willingness to accept feedback and suggestions.
• Ability to communicate clearly and effectively, both orally and in writing, with all levels of the organization, internally and externally.
• Ability to operate computer and applications software, including databases, spreadsheet, and word processing. Knowledge of HR systems a plus.
• Operate modern office equipment such as computer, printer, calculator, and copier.
• Ability to work in and contribute to a team-oriented environment.

The work environment and physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is primarily indoors.
• Position is onsite.
• Frequently works with others.

• Vision – close vision required for reading correspondence/reports and working with computer.
• Hearing – ability to hear verbal communications and telephone conversations.
• Clear Speech – ability to communicate clearly in person and on phone.
• Lifting/carrying – some lifting and carrying of files and printed materials.
• Sitting – ability to sit for long periods of time at computer and during meetings.
• Manual dexterity – ability to use computer keyboard or other technology.
• Mobility- to meet with others in their offices across campus and to attend off-campus meetings.