Office Manager; Haas School of Business

Office Manager (4263C) Haas School of Business #86265

• Manages, plans, and administers a wide range of administrative operations at the Energy Institute. Administrative operations include IT, communications, facilities, and safety. Sole administrative support for The Strauch Cleantech to Market (C2M) course and the Berkeley Energy & Resources Collaborative (BERC). C2M responsibilities include event planning and website upkeep. This position also coordinates with BERC leadership and provides support for two annual high‑profile events.
  
  Oversees one or more work‑study students who aid in day‑to‑day office management.
• Serves as an administrative liaison between the Agricultural and Resource Economics Department (ARE) and EI. Coordinates with the College of Natural Resources and ARE on events and scheduling.
• Provides all administrative and logistics support for event planning, including conferences, research workshops, seminars, and meetings. Researches and analyzes logistical and financial options for all events.
  • Communicates with conference sponsors and assists with fundraising‑related duties.
  • Coordinates with Haas event staff on room reservations, catering, and event audio and video permits.
  • Coordinates and arranges accommodations, parking, and reimbursement for all invited conference attendees, speakers, and visitors.
  • Develops and manages online registration system for EI and C2M events, including troubleshooting with the vendor.
  • Responsible for EI and C2M websites, EI blog, EI social media accounts (Linked In, Bluesky, Instagram), and all other EI electronic communications. Update EI and C2M websites. Administer, troubleshoot, and update the EI blog site (in coordination with faculty authors), the Energy & Environmental Economics seminar website, and the BERC website through the Word Press platform.
• Purchasing and reimbursements:
  Using Berkeley Financial System and Bear Buy prepares requisitions, tracks purchase orders, submits vendor requests, and follows through on all paperwork until the payment process is complete. Ensures proper chart strings are charged. Maintains documentation for all accounting needs. Prepares documentation for reconciling Blu Card purchases for procurement purposes.
• Travel and entertainment reimbursements: responsible for preparing and processing all entertainment and travel costs.
• Professional learning and growth: actively contributes to a team environment that fosters and promotes a culture of belonging for all, within the unit and mplifies Haas’ four Defining Leadership Principles.
• Completes required training on time and engages in opportunities for learning pertinent to the position or at the suggestion of the supervisor.

• Experience working in an administrative setting.
• Solid spoken and written communication and interpersonal skills to communicate effectively with all levels of staff, faculty, students, program participants, and outside constituents.
• Solid organizational skills and ability to multi‑task with demanding time frames.
• Strong skills in website management, social media, and Wordpress platforms.
• Experience with budgets and including tracking and forecasting expenses.
• Working knowledge of common organization‑specific and other computer application programs.
• Ability to use sound judgment in responding to issues and concerns.
• Ability to use discretion and maintain confidentiality.
• Bachelor's degree in related area and / or equivalent experience / training.

• Experience with Berkeley Financial System (BFS) and Bear Buy procedures and processes, including adherence to institutional policies.

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not…