EHub Community Coordinator; Haas School of Business

Responsibilities

Member Engagement & Community Experience

• Serve as the on-site coordinator during extended hours; welcome and orient members and guests, answer questions, and provide front-line support.
• Build and sustain a welcoming, inclusive environment that reflects the eHub's culture of belonging, creativity, and collaboration.
• Engage members in conversations, help them navigate eHub programs/events, and connect them to resources or peers.
• Staff and support member-facing events (workshops, mixers, pitch nights), including check‑in, participant flow, hospitality, and event wrap‑up.
• Model community norms and serve as a resource for members navigating entrepreneurship or seeking connection.
• Troubleshoot member issues and elevate concerns to the Executive Director as needed.

Operations & Administrative Support

• Reconcile expense documentation for supplies, programs, and events; ensure accuracy, completeness, and timely submission.
• Prepare and deliver regular attendance, space‑usage, and participation reports; maintain data accuracy across all tracking tools.
• Manage ordering, receiving, and inventory of supplies (office, kitchen, event materials, signage); anticipate needs and maintain stock.
• Maintain accurate member check‑in logs, event participation data, and other usage records; support audits and data reviews.
• Provide logistics support for evening/weekend events, including room configuration, AV setups, vendor/catering coordination, and documentation.
• Manage all printing needs (flyers, blue cards, signage, decks), ensuring everything is accurate and delivered on time.
• Track orders, receipts, and operational needs.

Space Oversight & Safety

• Ensure that the eHub remains clean, functional, and ready for member use during extended hours, including seating areas, studios, meeting rooms, and hospitality zones.
• Monitor AV equipment, tech peripherals, signage, and space flow; identify issues and coordinate solutions with campus facilities, IT, or security.
• Respond to and troubleshoot facility or operational issues that arise during extended hours; use judgment to elevate when necessary.
• Maintain a safe and orderly environment aligned with campus policies and entrepreneurship center guidelines.

Professional Learning and Growth

• Actively contributes to a team environment that fosters and promotes a culture of belonging for all, within the unit and mplifies Haas' four Defining Leadership Principles: (1) Question the status quo; (2) Confidence without attitude; (3) Students always; and (4) Beyond yourself. Completes required training on time and engages in opportunities for learning pertinent to the position or at the suggestion of the supervisor.

• Outstanding interpersonal and communication skills; able to connect meaningfully with students, staff, faculty, and external partners from diverse backgrounds.
• Strong organizational, logistical, and administrative skills; demonstrated ability to manage concurrent tasks, handle detailed documentation, track data and follow through.
• Comfort with evening/weekend scheduling, independent decision-making, and representing the space autonomously.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and willingness/ability to learn campus‑specific systems and analytics tools.
• Operational readiness: ability and willingness to set up/break down furniture or supplies, lift up to ~30 lbs occasionally, and support physical event/space needs.
• High School diploma or equivalent.

• Experience in student services, community management, coworking spaces, innovation hubs, or similar membership‑oriented environments.
• Prior exposure to budget/expense reconciliation, inventory management, event logistics, or data‑driven reporting.
• Familiarity with the UC Berkeley environment or willingness to learn campus policies, event systems, and relevant compliance protocols.
• Additional certifications or training in operations management, event logistics, inventory control, or entrepreneurship/community engagement.
• Professional/community‑oriented experience (e.g., 2+ years in operations, community engagement, student services, or event support).

For…