Program Coordinator, History of Art Department; Part-time

Program Coordinator, History of Art Department (Part-time, 4722C) #86570

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities.

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The History of Art Department, within the College of Letters and Science, has approximately 35 graduate students, 100 undergraduate majors, and 15 permanent faculty members. In addition, the Department appoints a number of exceptionally qualified temporary academic staff, including lecturers, adjuncts, and GSIs. The Department is located on the top floors of the beautiful Doe Library, boasting expansive views of the city and bay from the office balconies.

Facilities include dedicated classrooms and a Visual Resources Center, which houses a large multi-purpose academic space. The Department is committed to fostering a community that appreciates diversity, equity, inclusion, and belonging. As members of a cluster of Arts and Humanities departments (including Rhetoric and Film & Media), staff benefit from working within a small, tight-knit community while maintaining connections to a larger team and its resources.

The History of Art Program Coordinator is responsible for a wide range of duties that are essential to the effective operation of the LORFS cluster of departments. The Coordinator is responsible for preparing travel and entertainment reimbursements, event support and planning, maintaining inventory of equipment and supplies, overseeing key access to department space, serving as a backup class scheduler, organizing building/equipment, and maintenance/repairs, and serving as the first point of contact for visitors.

The Coordinator will interact frequently with internal and external staff, faculty, and students, and will have a significant impact on the successful operations of the departments.

The First Review Date for this job is June 12, 2026

Purchasing/Accounting

• Serves as a preparer in BFS/Bear Buy. Processes invoices and reimbursements, and adds new vendors. Processes travel and entertainment-related transactions and reviews submitted charges for compliance with campus policies. Advises faculty and staff of these policies via posted instructions, emails, and written memos. Assists with budget tracking for events.
• Processes departmental gifts and grants in the campus system for submission to University Relations or Sponsored Projects, coordinating the deposit of funds and the collection of necessary documentation such as donor correspondence and acknowledgments.

Administrative Services

• Serves as the initial point of contact for students and visitors to the History of Art Department. Responds to in-person, telephone, and email inquiries, routing questions and requests to appropriate staff or faculty member.
• Oversees office supply inventory and ordering, special orders, mail distribution/Fed Ex, mailbox updates, copier maintenance, building access (including card key access), office key inventory and distribution (including new key orders), bulletin board postings, and assigns tasks to work study student as needed. Responsible for ensuring that orders are placed in compliance with UC Purchasing regulations
• Develops record-keeping systems as needed for the department. Creates ad hoc reports on various matters. Maintains various department calendars.
• Maintains event information and personnel updates on department websites.

Event Planning

• Supports faculty, staff, and students in organizing and implementing small events or aspects of larger events. Events may include colloquiums, conferences, meetings, commencement, student-related events, and activities. Establishes deadlines for event planning, identifies event venues, orders catering, and assists with scheduling.

Equipment and Facilities

• Responsible for equipment purchasing, maintenance, and repair, inventory, and security. Maintains equipment records using the campus system. Reviews and prepares annual equipment inventory for approval by the department Manager. Places…