Executive Assistant, Undergraduate Studies Division

Job  |

Location:

Main Campus-Berkeley | Full Time About UC Berkeley

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff. As a world‑leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice.

Since our founding in 1868, we have driven innovation, creating global intellectual, economic, and social value. We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity‑focused community that views education as a matter of social justice.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full‑time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities.

The College of Letters & Science (L&S) is composed of six divisions (Arts and Humanities, Biological Sciences, Mathematical and Physical Sciences, Social Sciences, the Undergraduate Studies Division, and L&S Core), which include over 40 academic departments, approximately 800 faculty, 2/3 of the undergraduate students, and nearly 700 staff.

The Executive Assistant provides administrative oversight to the Dean of Undergraduate Studies and the senior leadership team, including coordinating communications and pertinent data among the executive's subordinate management staff. This position performs and/or oversees special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. The Executive Assistant handles details and oversees highly confidential, critical work to support the executive on significant matters.

• Oversees and ensures the daily administrative operations run smoothly for the dean's office.
• Manage all aspects of the Dean and Associate Dean's schedules – including, but not limited to, calendaring large and complex meetings with internal and external stakeholders; tracking meeting requests and commitments; communicating efficiently with meeting participants and support staff; staffing meetings as needed; and coordinating meeting logistics and facilitating travel arrangements.
• This includes duties supporting the Dean's other university‑related activities as a member of the UC Berkeley faculty, as well as service to the national and international educational community.
• Provide planning and logistical support for meetings, retreats, and events, including scheduling, participant communication and interfacing, maintaining distribution lists, making room reservations, arranging catering, preparing and distributing materials, AV support, student assistant oversight, and related tasks.
• Provide calendaring and related administrative support to senior staff as needed, and perform and/or oversee special projects or assignments that are sensitive or complex in nature and require a high level of independence and initiative in execution and implementation.
• Provide in‑office support for both 1:1 and group meetings as needed/requested.

• Participates in the development and implementation of efficient and effective systems for managing information, projects, and communications to ensure accurate and timely responses.
• Have regular check‑in meetings with the Dean and prepare agendas in advance, including status updates and action items.
• Manage the Dean's to‑do list, provide timely briefings, advise on priorities and deadlines, and track the status of pending issues.
• Prepare written communications on behalf of the Dean.
• Independently investigate issues and problems;…