Development Associate; U Library

Job

Location:

Main Campus – Berkeley

Full/Part Time:
Full Time

We are currently seeking a Development Associate (Fundraiser
2) who will work within the department's development/fundraising unit to help increase philanthropic support for the Library. The Library has a history of sustained annual fundraising of $15M to $18M, and is preparing to launch a new multi‑year campaign. The Library, as a public good provider of services and resources to all of campus, is in the unique position of being a potential partner to all University programs and departments.

The Development Associate serves an important role as part of the University's Fundraising team. This position provides administrative services for the Library Development Operations under the direction of the Executive Director of Development. This position will work with our front‑line fundraising and stewardship staff as assigned, providing a high level of support in functions spanning major and leadership gifts, donor stewardship and donor events, and communications with the Library and campus partners.

The Development Associate will provide support to our Development staff, facilitate increased engagement, and assist the team in securing important financial resources for the Library.

The Development Associate is the lead administrator for donor engagement at the Library, and for overall administrative support and tracking of Development activities, events, and programs. This role will facilitate programs, events, communications, and outreach to donors across the Library, fundraisers, leadership, and staff, and manage the general administration of the department. The Development Associate will demonstrate the ability to work independently as well as collaboratively with a broad range of campus staff and donors.

The Development Associate will also effectively prioritize among competing demands in support of the Library's development priorities.

• Manages the development calendar, scheduling of donor visits, and tracking of fund development plan activities. Works with donor databases and with UDAR colleagues on contact reports, gift and pledge agreements, and gift fulfillment. Processes reimbursements for expenses incurred related to Library fundraising activities, and assists with the development budget review process as needed. Provides executive‑level administrative support to the Library Development Office, including scheduling and managing calendars for key meetings involving Library and campus leaders.
• Plays a key role in supporting complex donor events managed by the Library Development Office. Manages the organization and implementation of special events involving donors, alumni, and volunteer leaders, such as board or council meetings, cultivation, and stewardship events. Works closely with the Library Events Coordinator to support donor events and other major/large Library events, ensuring successful planning, coordination, and execution.
• Analyzes and synthesizes knowledge on donors and connections to the Library to prepare event briefings and meeting briefings for Library leaders, including the University Librarian, key leadership members, the Executive Director of Development, other development leaders, and other campus leadership. Work with the Development team and communications on special stewardship projects, including holiday cards, impact reports, and other initiatives. Develops solicitation materials, including slide decks and email communication, to support fundraising programs.
  
  May research alumni, parents, friends, corporations, and foundations to help identify prospects. Participates in the transition to a new CRM system.
• Assists with donor stewardship, including acknowledgements and custom or special reports to donors. Tracks and reports on funds and collaborates with the Director of Donor Relations on bespoke acknowledgements and VIP donor communications for the University Librarian. Tracks and records contacts with key prospects, monitors proposal activity and prospect solicitation strategies, and updates biographical and other prospect information in CADS. Ensures that recorded donor data…