Executive Assistant to Dean, School of Education

Departmental Overview

The Berkeley School of Education is a professional school that offers doctoral degrees with 4 concentrations, master's degrees, master's/credential programs, and an undergraduate degree.

The school enrolls slightly under 300 graduates and about 300 undergraduates annually. Including visitors, the staffing headcount totals about 500. In addition to research, the school is highly visible in its international, national, state-wide, and local outreach, professional development, and enrichment programs.

The Executive Assistant serves as the principal point of contact between the Graduate School of Education (GSE) Dean and faculty, staff, students, and other constituencies. This position provides comprehensive, confidential, and professional support to the Dean, including coordinating communications and administrative processes within the executive office and among senior management staff.

The Executive Assistant performs and oversees special projects or assignments that are sensitive or complex in nature, requiring a high level of independence and initiative. This position performs a variety of analytical duties in support of the Dean, prepares daily briefings, and assists the Dean and/or Associate Dean for Academic Affairs in drafting and modifying documents. Additionally, this position manages internal and external correspondence, contributes to administrative operations, including school-wide reviews and graduate student financial data, and serves as the safety officer and back-up building coordinator.

The First Review Date for this job is July 24, 2026. For full consideration, please apply by the first review date.

• Using discretion and diplomacy, responds to routine & non-routine inquiries regarding department and campus operations, policies, and procedures. Forwards situations and issues presented by staff, faculty, and external constituents to appropriate staff members for resolution. Makes high-level contacts of a sensitive nature internally and externally, requiring a high degree of discretion, diplomacy, and time sensitivity.
• Understands the program goals and priorities of the executive, in order to prioritize issues according to urgency and to allocate the executive's time for scheduled events and meetings
• Provides administrative and technical assistance on special projects as assigned by the Dean and Assistant Dean; researches, gathers data, compiles and summarizes issues, policies, and topics; reaches out internally and externally to obtain background, briefing, and meeting materials; assists in preparing, editing, and modifying documents including research reports, manuscripts, presentations, and proposals; prepares, edits, and modifies briefings.
• Participates in the development and implementation of efficient and effective systems for managing information, projects, and communication to ensure accurate and timely responses; functions as a gatekeeper to assure prioritization of the Dean's time.
• Responds to a wide variety of inquiries from faculty, staff, and students. Uses multiple computer applications to support key administrative functions. Manages the Dean's task list and follow-up activities to ensure timely project completion. Has primary responsibility for managing and scheduling the Dean's calendar. Prioritizes the Dean's time by triaging critical situations as they arise. Collects and prepares information for use in discussions and meetings.
  
  Ensures accurate and frequent communication among the Dean, Associate Dean, and Assistant Deans to support project management. Records minutes or notes of meetings as required. Handles the details of a variety of matters on behalf of the Dean. Drafts briefing documents for the Dean, as well as correspondence and other general communications. Develops and manages a database of contacts, initiatives, and assignments;
  
  assists with copying, mailing, and filing.
• Collect, organize, and maintain data for short- and long-range planning initiatives.
• On behalf of the Dean, plans and directs complex events, symposia, receptions, and forums programs. Establishes location, negotiates contracts for catering, set-up, equipment, transportation, and other logistics.
• Serve as backup Building Coordinator.
• Participates in professional development.

• Familiarity with, or comparable institutional knowledge of, the organization's processes, protocols, and procedures.
• Knowledge of federal regulations such as FERPA.
• Thorough knowledge of common organization-specific and other computer application programs.
• Solid analytical / problem-solving skills.
• Political acumen and sensitivity to differing perspectives and political circumstances at all levels of the organization, the Office of the President, and external constituencies, and/or the ability to learn.
• Strong service orientation and the ability to work proactively as part of a team.
• Demonstrated interpersonal skills sufficient to communicate…