Shipping & Receiving Clerk; Engineering Research Support Organization; ERSO

Departmental Overview

ERSO is a central administrative hub providing comprehensive research and administrative services to the College of Engineering, College of Environmental Design, Computing, Data Science & Society, Mathematical & Physical Sciences Division, School of Information, and various large research institutes and centers.

The Shipping and Receiving Clerk, within ERSO Business Services, performs a variety of services for ERSO involved in receiving, storing, accounting for, and distributing equipment, apparatus, materials, and supplies.

The S & R Clerk performs equipment inventory tracking and is responsible for providing enterprise-wide distribution services to faculty, staff and students located currently in multiple campus buildings, and to a large, currently splintered, complex instructional laboratory program. Commodities include, but are not limited to highly specialized research equipment and supplies, fabricated apparatus, computers, software applications, furniture and office supplies. The incumbent utilizes both powered and non-powered materials handling equipment as required.

The position is expected to work in a highly collaborative and fast-paced environment where initiative, creativity, ownership, responsibility, and calculated risk form the basis for success.

Receiving and Delivery: 50%

• Receives and verify deliveries of equipment, supplies, and materials from vendors and campus departments, ensuring accuracy and inspection for damage. Creates and records electronic receipts in the campus procurement system, verifies packages for accuracy and damage, and updates the department's asset tracking system.
• Coordinates and facilitates returns of items purchased with university funds. Notifies ERSO purchasing staff when there are any discrepancies on orders. Provide support for returning orders, etc.
• Delivers received packages timely to designated labs and offices on campus, ensuring accuracy and retaining evidence of delivery in the tracking system.
• Handles inquiries from the ERSO community regarding shipment status, etc. Proactively communicates information.
• Supports the ERSO community with outgoing shipments to vendors or other universities, etc. Prepares the shipping label and package for shipment, etc.
• Keeps the Shipping and Receiving Supervisor informed of issues, problems, or potential problems as resolution is sought. Maintains files on open request in an organized manner and tracks all shipment related documents.

Equipment/Supply Inventory & Management: 40%

• Assist with bi-annual inventory by physically locating assets and obtaining photos or other evidence. Responsible for designated assets assigned by Supervisor or Sr. Storekeeper.
• Coordinate with faculty or designated proxy to review asset list.
• Resolves BETS exception reports, tags new assets, and verifies assets in inventory on a bi-annual basis, as outlined in BUS-29.
• Supports the delivery and inventory of compressed gas cylinders.

Other Duties Assigned: 10%

• Provides recommendations or suggestions to the Shipping and Receiving supervisor on ways to enhance the shipping and receiving function in ERSO.
• Secure workspace prior to leaving at end of shift.
• Adheres to all safety protocols.
• Organize and maintain cleanliness in all storage spaces.
• Assists and coordinates the removal & moving of items to excess & salvage.

• Experience in receiving and/or warehouse operations.
• Meet tight deadlines.
• Maintain a regular attendance schedule demonstrating timelines and dependability.
• Demonstrate excellence in customer service and effectively communicate with a diverse client base.
• Ability to work independently and as part of a team.
• Work in a fast paced and changing environment in a new team setting.
• Working knowledge of computer office software, primarily scanning and email use.
• Must be able to lift 50 pounds.
• Ability to learn new package tracking systems (i.e., WITS) and enterprise procurement systems (i.e., Bear Buy).
• Become forklift certified and operate a forklift, as needed.

• Knowledge of Bear Buy and campus procedures.
• Experience in a comparable fast pace business environment.

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs.

It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on…