Executive Assistant

Executive Assistant to the CEO

Berkeley, CA (Fully Onsite) Temp-to-Hire Compensation: $45 to $50 per hour

The Executive Assistant will provide high-level executive and organizational support while helping coordinate board and committee operations, strategic initiatives, stakeholder engagement, and special projects. The successful candidate will anticipate needs, drive follow-through, leverage technology and AI tools, and serve as a trusted thought partner to leadership.

• Serve as a strategic partner and trusted liaison to the CEO
• Conduct research and prepare briefing materials, summaries, and presentations
• Track priorities, action items, and key initiatives
• Support executive meetings and leadership communications
• Provide thoughtful insights and observations following meetings and events
• Assist with special projects and organizational initiatives

• Coordinate board and committee meetings throughout the year
• Prepare agendas, meeting materials, reports, and presentations
• Communicate with board members, committee chairs, volunteers, and staff
• Track deadlines, deliverables, and follow-up actions
• Support board meeting logistics, onboarding, technology needs, and documentation
• Ensure seamless execution of board and governance activities

• Support major donor and endowment-related initiatives
• Assist with community partnership and outreach efforts
• Coordinate communications with external stakeholders and community leaders
• Help manage special initiatives involving organizational growth and development
• Facilitate cross-functional collaboration across departments and leadership teams

• Build strong relationships with executives, board members, donors, volunteers, and community partners
• Serve as a professional and responsive point of contact
• Navigate sensitive and confidential matters with discretion
• Represent the CEO and organization with professionalism and maturity

• 5+ years of Executive Assistant experience supporting C-suite leadership
• Exceptional organizational and project management skills
• Strong written and verbal communication abilities
• Advanced technology skills with proficiency in Microsoft Office Suite
• Comfortable adopting and leveraging AI tools to improve efficiency
• Ability to work independently and exercise sound judgment
• Proven ability to handle confidential information with discretion
• Strong critical thinking and problem-solving skills
• Executive presence with the ability to interact confidently across all levels of an organization

• Experience supporting nonprofit executives, boards, or governance committees
• Exposure to fundraising, donor relations, or community-based organizations
• Experience managing board materials and committee processes
• Bachelor's degree preferred

• Sharp, proactive, and highly dependable
• Tech-savvy and curious about emerging technologies
• Able to "read the room" and navigate complex relationships
• Strategic thinker with strong business acumen
• Service-oriented while maintaining executive presence
• Naturally organized with exceptional follow-through
• Comfortable asking questions, learning quickly, and taking ownership
• Thrives in a high-touch, mission-driven culture