Admissions & Records Clerk

Class Purpose

Under general supervision, performs duties in student admissions, registration and records maintenance.

• Supports the Admissions and Records area in a variety of duties including data entry, customer service, and telephone support.
• Assists students by providing accurate information regarding registration, graduation, and transcript requests.
• Assists in the distribution and collection of forms, including petitions for degrees and certificates, credit by examination, and transcripts, etc.
• Processes official transcript requests.
• Packages official transcripts.
• Logs and reconciles payments for official transcripts.
• Supports and provides relief for campus staff at each of the four colleges.
• Maintains filing system for incoming transcripts.
• Verifies student attendance.
• Operates a variety of modern office equipment.
• Performs other related duties as required.

• One (1) year of experience in student registration, admissions and records maintenance or an equivalent combination of training and qualifying experience that could likely provide the desired knowledge, skills and abilities to perform the duties of the positions.
• Knowledge and proficiency in the operation and use of personal computers utilizing word processing, spreadsheet and database management software programs (e.g., MS Office Suite, MS Word, Excel, Access and PowerPoint, etc.) and the Internet browser, web sites and e-mail.
• Ability to type accurately from clear copy. A word processing and/or spreadsheet skills assessment may be given.
• Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges’ students, faculty, staff and community.

• Knowledge of and ability to interpret and apply the rules, regulations, and policies governing rules, regulations and policies of registration and admissions.
• Ability to train and supervise the work of student assistants.
• Ability to establish and maintain cooperative working relationships with those contacted in the course of work.
• Ability to speak and write effectively.
• Ability to analyze situations accurately and adopt an effective course of action.

Peralta Community College District offers a competitive benefits package that may include medical, dental, and vision coverage, retirement benefits through CalPERS or CalSTRS, paid leave, and other employee wellness programs. Benefits eligibility and coverage vary by position and employment status.

For more information, please visit our Benefits Information Webpage.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. This evaluation must be submitted by the Final date to receive applications.

Failure to provide all required documents will result in elimination from the selection process. Official transcripts will be required prior to appointment.

The successful candidate will be required to undergo a reference/background check (to include a conviction record) and may be required to pass a post-offer pre-employment medical examination, including a drug/alcohol screening depending upon job classification. New employees must provide documentation to establish both identity and work authorization.

For questions regarding this recruitment, please contact Elizabeth Palafox at epalafox

• Resume
• List of three references