Administrative Coordinator, Center for Emerging and Neglected Diseases (4722C) #87907

Administrative Coordinator, Center for Emerging and Neglected Diseases (4722C) #87907

At the University of California, Berkeley , we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff, who are among the most talented and accomplished anywhere, including Nobel laureates, Pulitzer Prize winners, and Mac Arthur Fellows. Since our founding in 1868, we have been an engine for innovation - driving intellectual, economic, and social progress that benefits California, the U.S., and beyond.

Together, we change the world.

At Berkeley, the best careers are built on a foundation of continuous learning and growth . We actively support professional development by providing all full-time staff employees with at least 80 hours of paid time per year and provide space for supportive colleague communities via numerous employee resource groups.

The Henry Wheeler Center for Emerging and Neglected Diseases transforms UC Berkeley's research excellence into breakthrough discoveries and interventions for infectious diseases that disproportionately affect marginalized communities worldwide through interdisciplinary collaboration, education, research, and accelerated translation from discovery to treatment.

Since its founding in 2008, CEND has developed into a multidisciplinary research center where over 90 faculty affiliates from fields spanning biology, chemistry, engineering, public health, economics, and business collaborate on solutions that leverage diverse expertise to address research gaps that single disciplines cannot tackle alone. We work closely with research centers, institutes, and schools across UC Berkeley and collaborate with academic institutions, nonprofit organizations, government agencies, and industry partners worldwide through strategic partnerships that enable knowledge sharing, resource pooling, and coordinated efforts to address health challenges that require global solutions.

The Administrative Coordinator provides project coordination and administrative support across three related areas: the Center for Emerging and Neglected Diseases (CEND), the Center for Unment, Rare, and Emerging Diseases (CURED), the Cox Lab, and the UCSF and UC Berkeley Tuberculosis Research Advancement Center (UC TRAC). This position manages event logistics, procurement and finance support, administrative support for hiring and onboarding, fellowship and program administration, grant submission and reporting support, international program logistics, and coordination across several federally funded, multi-investigator research teams.

The Administrative Coordinator position calls for a highly organized and adaptable

Although this position serves different programs, the Administrative Coordinator will perform a common set of administrative tasks: scheduling and supporting meetings, recording and circulating notes, processing expenses and procurement, coordinating event logistics, and assisting with program and grant reporting.

The First Review Date for this job is August 17, 2026. For full consideration, please apply on or before the first review date.

Event Coordination and Logistics (CEND; with support for UC TRAC and Cox Lab events) - 20%

• Support operational planning and execution of CEND events, including the Annual CEND Symposium, Bay Viro Symposium, the CEND Fellowship Symposium, the CEND It! seminar series, faculty retreats, and other CEND and CURED events as assigned.
• Coordinate event logistics, including venue and catering bookings and related agreements, AV, registration, signage and printing, parking, and permits.
• Source and order event materials, including branded swag, poster boards, and printed programs.
• Serve as a point of contact for vendors, caterers, and venue staff, and track and reconcile event expenses against final invoices.
• Support coordination of the annual Bay Area TB Science (BATS) Symposium, taking on roughly 20% of that workload alongside the lead coordinator. (UC TRAC)
• Schedule TB focused brown bag seminars and support UC TRAC participation in the CEND Symposium. (CEND, UC TRAC)

Scheduling, Travel, and Meeting Support (CEND, Cox Lab, UC TRAC) - 20%

• Coordinate calendar scheduling and domestic travel and lodging for Prof. Cox and as needed, for visiting faculty and staff.
• Schedule leadership calls and program meetings across CEND, CURED, the Cox Lab, and the TB research programs; prepare and distribute agendas; and record and circulate notes and action items.
• Track follow up tasks and maintain shared task tracking (for example, in Asana).
• Participate in the weekly UC TRAC E-Team (staff) meetings to stay informed and cross-share information. (UC TRAC)
• Support general office operations and Center administration, including supplies, files, and shared systems. (CEND, Cox Lab)

Finance, Procurement, and Reimbursements (CEND, CURED, Cox Lab, UC…