Administrative Assistant III (Engineering Division

Lawrence Berkeley National Laboratory ( LBNL ) is hiring an
Administrative Assistant III
to support the Engineering Division . Reporting to the Senior Supervisor of Administrative Services, this position will perform a full range of administrative and task-oriented functions, including serving as liaison for the division, and assisting with property and space projects.
In this exciting role, you will provide interview scheduling and support hiring/onboarding practices, travel and expense reporting, and other divisional projects as assigned. This position will be performed in a dynamic environment with conflicting priorities requiring a high degree of flexibility and ability to multi-task. You will have the opportunity to interface with personnel at all levels both internal and external to the Laboratory.
This position has an anticipated start date of August 3, 2026.

*** If you are a current or former Berkeley Lab employee experiencing technical difficulties with submitting your application, please contact talent-acquisition .**
* We’re here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes!

* Why join Berkeley Lab?
* We invest in our employees by offering a total rewards package you can count on:

• Exceptional health and retirement benefits , including pension or 401K-style plans.
• Opportunities to grow in your career - check out our Tuition Assistance Program .
• A culture where you’ll belong - we are invested in our teams!
• In addition to accruing vacation and sick time, we also have a Winter Holiday Shutdown every year.
• Parental bonding leave (for both mothers and fathers).
• Pet insurance.

• Provide a wide range of administrative support to the division by assessing priorities to ensure accuracy and timely completion of complex tasks ensuring excellent customer service to visitors and colleague
• Report to supervisor.
• Serve as a point of contact with the Division.
• Partner with HR and Hiring Teams to schedule interviews and seminars.
• Manage complex calendars, independently setting priorities when scheduling conflicting appointments.
• Triage inquiries including answering and screening telephone calls making the appropriate referrals.
• Provide logistical support for mail including reviewing, prioritizing, and disseminating.
• Coordinate logistics planning for events such as formal reviews, workshops, small conferences, and program/technical meetings.
• Arrange complex end to end domestic and foreign travel with multi-stop itineraries.
• Prepare for new employees, affiliates, visitors, and guests by completing online request forms and tracking.
• Compose, draft, and prepare correspondence and memoranda for management signature, including sensitive personnel information.
• Assist with property and space projects.
• Track supply inventory and maintain appropriate levels of stock for regularly used items.
• Ensure operation of office equipment, including troubleshoot malfunctions and/or call for repairs.
• Follow up on procurement requests and purchase requisitions.
• Update Engineering Division and EPG websites with new and revised content, including requesting updated web content, taking photos, and renewing photos.

• A minimum of 6 years of experience providing administrative support to staff at various levels in a technology, research and or academic environment.
• Experience with calendar management, meeting and event coordination, travel arrangements, expense reporting, purchasing, document management, and other related administrative tasks.
• Advanced proficiency with Google Workspace and MS Office Suite.
• Experience coordinating events including logistics, catering, and compiling materials for attendees.
• Experience arranging/rearranging multi-stop domestic and international travel, process expense reports, and reimbursements adhering to all Lab policies and procedures.
• Strong database and records management skills, including the ability to create and run basic reports, track and maintain dynamic datasets, and create…