Executive Assistant - Wing Assistant

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Executive Assistant

• Manage and organize emails, creating prioritized task lists for the executive.
• Draft, manage, and track important documents and communications.
• Support administrative tasks across three professional roles, including travel booking and meeting scheduling.
• Attend meetings and calls, review recordings, and prepare accurate notes and follow-ups.
• Track progress and updates in Linear, ensuring accountability and timely completion of tasks.
• Coordinate across teams using Notion and Slack, ensuring smooth communication and workflow.

• 5+ years of related experience
• Strong written communication skills with the ability to draft professional documents and correspondence
• Expertise in project management platforms (Linear required)
• Proven experience in email management and prioritization
• Skilled in Google Calendar management and scheduling across multiple roles
• Strong English proficiency (reading, writing, and speaking with a neutral accent)
• Ability to problem-solve independently and provide context for meetings and follow-ups
• Awareness of academic-level vocabulary and comprehension capabilities to align with the team’s background
• Experience attending meetings, tracking progress, and ensuring follow-ups are completed

• Notion
• Slack
• Google Workspace (Docs, Sheets, Calendar, Drive)

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps