Office Manager and Program Assistant , Institute of East Asian Studies

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The Institute of East Asian Studies (IEAS) at UC Berkeley promotes teaching and research on East Asia and Southeast Asia in all disciplines and professional programs.

The Institute and its regional centers sponsor a wide variety of activities including academic seminars and colloquia series, public lectures, cultural events, and other programs with the mission to foster interaction and facilitate deeper understanding among the academic, business, and professional communities on issues concerning the Asia-Pacific region.

This position provides support to the IEAS Director and Associate Director and the front office: greeting guests, keeping calendars, arranging travel, processing reimbursements, coordinating correspondence, and arranging meetings with campus administrators and external parties. The Office Manager and Program Assistant also provides program support for the Core Institute: planning conferences, guest lectures, and other activities; supporting visiting scholars; assisting with logistics such as travel and catering;

event set-up and post-event paperwork; publicity and social media outreach; and assisting with fundraising and donor stewardship.

The First Review Date for this job is:
September 17, 2026.

Applications will be considered through October 25, 2026. For full consideration, please apply on or before October 25, 2026.

• Coordinates, monitors and maintains Director's calendar: schedules meetings involving university administrators, center chairs, foreign visitors, consular and other government officials, business people, and news media.
• Arranges other events/initiatives requested by the Director and Associate Director. Attends to relevant details, including reservations, catering, travel and follow-up.
• Coordinates international and domestic travel for Director and Associate Director.
• Provides planning and protocol for official visitors and delegations to IEAS; coordinates visitor programs with other offices at Berkeley.
• Drafts reports and correspondence.
• Assists Director and Associate Director in developing relations with alumni and funding agencies.
• Assists Director as needed with academic work, including syllabi, bibliographies and other matters relating to teaching and research.
• Keeps Director and Associate Director informed of approaching deadlines.
• Manages Director's and Associate Director's travel and entertainment expenses, and fills out required forms, following up as necessary.
• Takes telephone calls, coordinates correspondence, copying and filing (both electronic and paper) for IEAS front office.
• Serves as the public face of IEAS, greeting guests, answering inquiries by phone and e-mail.
• Assists with other IEAS front office tasks, including maintaining files, copier machines, directing mail, and assisting with purchasing. Develops and coordinates front office procedures and practices with other staff.
• Supervises student assistants.
• Performs other administrative duties as needed.

• Coordinates logistical planning for academic colloquia, socials, seminars, conferences and public programs, including travel, room reservations, catering, audio-visual and room set-up.
• Uses knowledge of UC, State, and…