Administrative Assistant, Academic Senate

About Berkeley

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff, who are among the most talented and accomplished anywhere, including Nobel laureates, Pulitzer Prize winners, and Mac Arthur Fellows. Since our founding in 1868, we have been an engine for innovation - driving intellectual, economic, and social progress that benefits California, the U.S., and beyond.

Together, we change the world.

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff, who are among the most talented and accomplished anywhere, including Nobel laureates, Pulitzer Prize winners, and Mac Arthur Fellows. Since our founding in 1868, we have been an engine for innovation - driving intellectual, economic, and social progress that benefits California, the U.S., and beyond.

Together, we change the world.

At Berkeley, the best careers are built on a foundation of continuous learning and growth. We actively support professional development by providing all full‑time staff employees with at least 80 hours of paid time per year and provide space for supportive colleague communities via numerous employee resource groups.

We invite applicants who are inspired by our Principles of Community and who are eager to be part of our exciting Strategic Plan, which charts Berkeley's next era of excellence.

Learn more about some of our accomplishments at Points of Pride.

The Berkeley Division of the Academic Senate represents Berkeley faculty in the shared governance of the University of California. The Academic Senate is empowered by the Regents to determine academic policy, set conditions for admission and granting of degrees, advise the Chancellor on the campus budget, authorize and supervise courses and curricula, and advise the administration on faculty appointments, promotions, and budgets.

In this position, the Academic Senate Administrative Assistant manages or performs administrative services or the full general operations of an academic or non‑academic organization. Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management includes long- and short-range strategic planning to determine the mission and to direct all activities of multidisciplinary departments through subordinate management staff.

40%

• Provides administrative support to the Divisional Council and Committee on Faculty Awards & Lectures (FAL), for meetings of the Division.
• Compiles and distributes agendas; drafts minutes and annual reports; serves as liaison to committee analysts to compile committee comments on issues; manages records, documents, and archives.
• Coordinates all logistical aspects of meetings of the Division, including facilities, audio-visual equipment, and recordings, and web postings.
• Prepares correspondence and other written materials for department management and/or faculty, requiring some specialized knowledge of the subject matter.
• Edits and proofreads written materials for content consistency.

25%

• Oversees and ensures the daily administrative operations run smoothly for the executive's office.
• Provides administrative support for the chair and vice chair of the Senate; receives, assesses, and takes appropriate action on requests, communications, and compiles briefing materials.
• Forwards situations and issues presented by staff,…