Public Education Specialist , Public Health Administration

Position Summary

The Public Education Specialist supports administrative, event planning, outreach, and other needs for the Labor Occupational Health Program’s (LOHP) public education programs. This position involves promoting and supporting various public educational programs, researching and assessing educational needs and interests for targeted public segments, developing outreach strategies for recruitment, and coordinating all logistical and administrative aspects of implementation.

• Organize and provide support to existing public educational courses and assist in the implementation of programs, including arranging and analyzing logistics for training programs and presentations, negotiating with vendors, preparing course materials, and developing tracking systems for program participants.
• Manage training and event logistics.
• Serve as primary contact for recruitment and enrollment for training.
• Respond to requests for project information from unions, educational institutions, agencies, and others.
• Assist with promotion of public education programs and educational outreach messaging on key topics through social media channels and web updates.
• Support the design of basic educational fact sheets, flyers, newsletters and email marketing and development of short videos.
• Assist in developing, preparing, and reconciling budgets for program.
• Process program expenses and maintain project budgets.
• Set up contracts with vendors; process stipends and check requests for payment to consultants and others as needed.
• Negotiate with various vendors that serve the needs of the projects.
• Coordinate deliveries and pick‑ups and assure reasonable pricing for services rendered.
• Set up fee‑for‑service contracts.
• Audit vendor invoices and ensure prompt payment of invoices and reimbursements.
• Arrange for Program Coordinator(s) travel and process travel expense reports.
• Ensure that charges match the approved operating budget and are charged to the correct account.
• Initiate and assist in developing strategic public education outreach plans.
• Conduct needs assessments.
• Identify and attend community‑based events to build relationships with potential partnering organizations and conduct direct outreach to LOHP’s target populations.
• Work with program coordinators, designers, and translators to ensure accuracy and accessibility of curriculum materials in all languages.
• Assemble public education materials.
• Manage independent projects that involve identifying and interfacing with internal and external designers, printers, translators, and others.
• Coordinate printing of materials with external printers.
• Translate or arrange translation of small amounts of text (Spanish, Cantonese, or other language spoken by populations served by LOHP) as needed.
• Assess presentation/course results through participant evaluations and levels of interest shown and assist in developing summaries for reports.
• Initiate and maintain ongoing contact with a diverse audience of project participants using phone, email, online surveys, and in‑person interviews.
• Assist in planning and scheduling course offerings.
• Maintain and update overall project calendars, participant or outreach databases and project files.
• Take minutes at program‑related meetings and conference calls as needed.
• Manage LOHP student worker project work for one or more projects, ensuring duties are completed satisfactorily.
• Assist in conducting analysis, prioritizing work assignments, and developing program recommendations.
• Participate in workshops, trainings, and other professional development activities in consultation with supervisor.
• May participate in committees, projects, and other service activities.
• Other duties as assigned.

• Working knowledge of and/or ability to learn departmental and organization policies and procedures; knowledge of educational program content and objectives.
• Experience with design software (Adobe Suite or Canva) and designing flyers, social media, or other short pieces.
• Strong organizational skills, including attention to detail and analytic skills.
• Demonstrated experience in event/conference planning or related activities.
• Ability to make decisions,…