Research Program Coordinator Job Berkeley area,California USA,Business

About Constellation
Constellation is an independent research center that brings together people throughout the AI safety ecosystem to accelerate insight, research, and talent through better cooperation. Unlike a conference or summit, Constellation operates continuously, in the form of a physical workspace as well as conference-style talks, workshops, and training bootcamps. Continuous operation allows for relationships and conversations to develop over time, meaningfully fostering trust, collaboration, and shared insight.

It also makes Constellation a natural field-building hub by rapidly inspiring, orienting, and connecting people who are newer to the field. Based in Berkeley, CA, our shared workspace hosts over 200 people per week across dozens of AI safety organizations in nonprofits, academia, industry, and government. Hundreds of other researchers spend time at Constellation for shorter visits each year. We believe this is the strongest and highest-output network of AI safety researchers in the world;

dozens of participants in past Constellation programs have gone on to safety-focused roles at companies such as METR, Redwood Research, Anthropic, Google Deep Mind, OpenAI, and the US and UK Safety Institutes.

About The Role
As a Program Coordinator on the Research Programs Team, you will play a critical role focused on maintaining and improving the systems we use to run our research programs. You’ll work across the entire pipeline for our fellowships, including sourcing and applications, weekly programming and events, onboarding and offboarding Fellows, and coordinating with our mobilization and operations teams. You’ll report to the Manager of Research Programs and work closely with the program managers across the team, ensuring our research programs stay on track.

This role is perfect for someone who cares deeply about our mission to grow the AI safety field, feels excited about program delivery, and brings strong operational instincts to a fast-moving team. This role is also designed to support growth into research management and broader program management responsibilities. You don't need to be a researcher yourself; we’re looking for sharp judgment, curiosity about the work, and a willingness to learn.

Key responsibilities

Program Operations:
Maintain project plans and documentation, ensuring the team has an accurate view into each program
Support collaboration among research fellows and their mentors, finding ways to broaden their network and connect to the wider AI Safety ecosystem
Collect and analyze feedback from fellows, mentors, and other stakeholders to inform ongoing program development
Contribute to event design and execution, including technical workshops for AI researchers and educational sessions for policymakers, and provide an excellent attendee experience

Team Operations and Coordination

Design, execute quickly, and iterate on improvements to team processes, prioritizing the most important and urgent work
Serve as a reliable point of coordination across the team, catching things before they fall through the cracks

Skills & Experience

You might be a good fit if:

You think AI might have transformative effects in the coming years, and want to support the people working on ensuring it goes well
You have strong project management instincts—you consistently track tasks and follow up on loose ends, even while managing multiple projects or priorities
You're highly organized and energized by keeping systems running smoothly and…