Administrative Officer, Nancy Pelosi Institute (4800C) #87996

Administrative Officer, Nancy Pelosi Institute (4800C) #87996

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff, who are among the most talented and accomplished anywhere, including Nobel laureates, Pulitzer Prize winners, and Mac Arthur Fellows. Since our founding in 1868, we have been an engine for innovation - driving intellectual, economic, and social progress that benefits California, the U.S., and beyond.

Together, we change the world.

At Berkeley, the best careers are built on a foundation of continuous learning and growth. We actively support professional development by providing all full-time staff employees with at least 80 hours of paid time per year and provide space for supportive colleague communities via numerous employee resource groups.

The Nancy Pelosi Institute’s mission is to strengthen our democracy. It will honor and carry on the legacy of Speaker Pelosi, the first Californian and first woman to serve as Speaker of the United States House of Representatives. Launched in this year of our country’s 250th anniversary, this non-partisan institute will prepare the next generation of civic leaders and advance entrepreneurial, evidence-based solutions to America’s pressing problems.

Under the general direction of the Institute Director(s), the Administrative Officer serves as the primary administrative and operations professional for the Nancy Pelosi Institute for Representative Democracy, a research institute housed within the Charles and Louise Travers Department of Political Science at UC Berkeley. The position provides comprehensive administrative, operational, financial, communications, and programmatic support to advance the Institute's mission of strengthening democratic institutions through research, teaching, civic engagement, leadership development, and public programming.

This position works collaboratively with Institute and Department leadership, faculty, researchers, staff, students, campus partners, donors, policymakers, and external organizations, the incumbent coordinates high-profile conferences, speaker series, policy forums, workshops, visiting scholars, and public events; manages institute communications, travel, and day-to-day operations; provides project management support for strategic initiatives; maintains administrative records and reporting; and supports the Institute's digital presence and outreach efforts.

The Administrative Officer ensures that Institute activities are executed efficiently, professionally, and in compliance with University and departmental policies while advancing the research, educational, and public service missions of both the Nancy Pelosi Institute for Representative Democracy and the Charles and Louise Travers Department of Political Science.

The First Review Date for this job is August 19, 2026. For full consideration, please apply on or before the first review date.

45%

• Leads the planning, coordination, and execution of the Nancy Pelosi Institute's conferences, lecture series, policy forums, research symposia, donor cultivation events, executive meetings, educational programs, student engagement initiatives, and other high-profile public events.
• Serves as the primary administrator responsible for all logistical and operational aspects of Institute programming, independently managing multiple complex projects simultaneously by developing comprehensive project plans and timelines, coordinating stakeholders, monitoring milestones, anticipating and resolving logistical challenges, and implementing contingency plans to ensure successful execution within established deadlines and budget parameters.
• Coordinates all event logistics, including venue selection and reservations, room configuration, audiovisual production, live streaming and hybrid meeting technology, registration management, accessibility accommodations, security coordination, catering, transportation, lodging, travel arrangements,…