Events Manager; U

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The Department of History is rated one of the top academic programs nationally and globally. As one of the largest teaching departments in the College of Letters and Science, enrolling over 8000 students in 150 courses each year, our courses serve campus and department graduation requirements across the University.

The department is comprised of 50 tenure-track faculty, 30 emeriti, and 12 career staff. Annual hires include 15-20 visiting instructors, 25-30 visiting scholars, approximately 230 academic student employee appointments, and 10-15 casual employees. With approximately 100 graduate students, 250 undergraduate majors, and 100 minors, students in our program are able to select from a broad range of fields of study. The History department is committed to supporting a large and diverse population of students.

Over the past several years, the department has seen a significant increase in graduate and undergraduate students of color.

The Events Manager provides supervision and guidance for events in the Department of History. Under the direction of the Operations Manager, the Events Manager has primary responsibility for planning and organizing History department events, including managing logistics such as facilities, caterers, and vendors, coordinating technical support, and providing facilitation of communication and services with program sponsors, speakers, and program event staff.

Application Review Date

The First Review Date for this job is: 02/05/2026.

• Ensures smooth-running, effective events, including successfully recognizing and resolving potential and real problems in a timely manner using tact, sensitivity, discretion and political acumen.
• Schedule and organize departmental-sponsored events. For most mid-to-large scale events, partner with relevant department staff and faculty to define budget, scope, delegation of work responsibility, etc. A myriad of smaller-scale productions may include colloquia, seminars, meetings, small social events, and dinners that are spread over the course of the year.
• Initiate annual event planning and direct process to ensure that regular events such as the annual Fall Welcome, History Homecoming, Commencement, and the colloquium series are on schedule and within budget. Provide year-end summary and analysis and make suggestions for future planning cycles.
• Define event goals, make recommendations regarding budget projections, schedule arrangements for room rental, audio/visual equipment, catering, clean up, publicity, staffing, and parking.
• In collaboration with communications coordinator, and department event planners, ensure that all department-sponsored events are scheduled on the master calendar, minimizing scheduling conflicts, and advertising to the appropriate audiences.
• Work with vendors, and take necessary steps to ensure delivery of goods to events and activities. Serve as primary contact with the Faculty Clubs or off-campus facilities for lodging and events.
• Secure required campus approvals such as alcohol permit, EH&S food permit, and approval request for amplified noise.
• Solicit feedback after events and produce summary notes to ensure smooth planning and operation of future events.
• Oversee the process for sponsored event support requests, including directing faculty event committee members to review and approve requests, and ensuring financial support remains within annual budget allocation.
• Identify, manage and direct all vendors including caterers, florists, photographers, videographers, designers, audio visual technicians, valets and valet parking…