Recruiting and Admission Operations Specialist; Berkeley, CA

Position: Recruiting and Admission Operations Specialist (Berkeley, CA)
Position Title:

Recruiting and Admission Operations Specialist (Berkeley, CA)

Position Type:

Regular

Hiring Range:

$33.94 -$40.72, Compensation will be based on education, experience, skills relevant to the role, and internal equity.

Pay Frequency:

Hourly

A. POSITION PURPOSE

Under the direction of the Assistant Dean for Enrollment Management and Marketing, as a part of the overall effort to enhance the reputation, relationships, and visibility of the Jesuit School of Theology of Santa Clara University, this position is responsible for implementing

the schools integrated mission-based recruiting plans and admissions policies, processes, and procedures in order to engage, admit, and enroll a diverse set of prospective students.

The Recruiting and Admission Operations Specialist will have an understanding of market segments as well as the School's programs and be able to represent and academic programs accurately and persuasively to prospective students and others. The Recruiting and Admission Operations Specialists work will be informed by JST-SCU's strategic Plan, En Camino.

B.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Recruiting

● Assist in the development of annual recruiting plans designed to meet enrollment management goals.

● Assist in the execution of annual recruitment plans designed to meet enrollment management goals.

● Respond to inquiries from prospective students.

● Represent JST at recruitment events such as webinars, information sessions,

graduate fairs, and other sponsored events.

● Hold advising appointments with prospective students.

● Plan and execute in-person and virtual campus visits for prospective students.

● Ensure outreach to diverse communities to reach prospective students

2. Admission Operations

● Monitor the day-to-day admission operations including the collection of

admission and scholarship related documents.

● Work with applicants to ensure the completion of admission and scholarship

applications.

● Oversee JST's official transcript collection process.

● Organize and provide administrative support for the JST scholarship award

committee.

● Create academic files for JST's registrar.

● Collaborate with SCU and GTU office(s) of financial aid to post JST institutional scholarships.

3. Database Management

● Monitor the Slate online application portal and recommend and implement

updates as necessary.

● Oversee the collection of I-20 documentation, which is managed through Slate.

● Oversee data input of all inquiries into the Slate.

● Monitor the migration of applicant data from Slate to People Soft (or Work Day).

● At the direction of the Assistant Dean of Enrollment Management and Marketing, create queries and reports in Slate.

4. Research and Analysis

● Track and measure the effectiveness of recruiting efforts and prepare regular

reports for the Assistant Dean of Enrollment Management and Marketing.

● Assist in the analysis of admission and scholarship policies, processes, and

procedures.

● Assist the Assistant Dean of Enrollment Management and Marketing in market research and assessment, including research and analysis of current markets with goals of understanding trends, forecasting future directions and identifying competitors and aspirational schools, and seeking out new opportunities

5. Other duties as assigned in support of JST's mission

C. PROVIDES WORK DIRECTION

May at times provide work direction for Graduate Assistants.

D. GENERAL GUIDELINES

1. Recommends initiatives and implements changes to improve quality and services

2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices

3. Maintains contact with customers and solicits feedback for improved services

4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.

5. Researches and develops resources that create timely and efficient workflow

6. Prepares progress reports; informs supervisor of project status; and deviation from goals

7. Ensures completeness, accuracy and timeliness of all operational functions

8. Prepares and submits reports as requested and required

9. Develops and implements guidelines to support the functions…