Event and Communications Coordinator , Institute of Governmental Studies

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The Institute of Governmental Studies (IGS) stands at the forefront of research, teaching and service in California and American politics and policy. Interdisciplinary and non-partisan, we foster thoughtful discussions of issues across party lines that focus on solutions. Through our cutting- edge research, Berkeley IGS Poll, public events, and student public service programs, we show how people can influence policy, how policy affects communities, and the importance of governmental institutions and actors in that process.

We engage faculty, researchers, and political practitioners to make a difference in discourse and in practice. Our mission is anchored by a belief in the transformational power of public service.

IGS was established in 1919 to provide expertise in public administration to the California state legislature. Over the past century, IGS has established itself as a nationally recognized source of expertise on California and American politics and public policy. IGS provides a home to faculty, students and visiting scholars from a wide range of disciplines, along with three research centers Berkeley Interdisciplinary Migration Initiative
, Center for Community Innovation
, Center for Catastrophic Risk Management
, an affiliated library, and an active development program. IGS is also home to the Robert T. Matsui Center for Politics and Public Service, which engages Cal students in public life through internships and experiential learning programs, public events, and the presence of distinguished campus visitors. Learn more keley.edu.

Involves the planning and organizing of event activities, including managing logistics such as facilities, tickets, audience management activities, concessionaires, caterers, and vendors, and facilitation of communication and services with speakers and facility maintenance staff; or provides technical support of these activities.

The First Review Date for this job is: 02/24/2026.

• In coordination with the IGS Executive Director, plans, organizes, implements and publicizes live-streamed, hybrid, and in-person small, medium-sized, and large events, such as symposia, conferences, colloquia, workshops, trainings, information sessions, advisory board meetings, and VIP briefings.
• Works with the IGS Executive Director and IGS Program Managers to plan, execute, and co-facilitate multi-day experiential learning programs (e.g., Democracy Camp).
• Coordinates A/V and technical support for all events, seminars, and programs, including training staff.
• Facilitates communications related to events and other institute activities. This includes managing the design of posters, fliers, email announcements and other promotional materials and event publicity; disseminating announcements to the Institute's various listservs using Mailchimp; disseminating announcements and other information to co-sponsors, news media, campus community and the general public; making timely updates to IGS's website; and managing the Institute's various social media tools using Social Pilot or similar platforms including Instagram, You Tube, Linked In, and Tik Tok.
• In collaboration with IGS Purchasing and Administrative Coordinator, manages event-related logistics, room reservations, participant registration, parking/transportation, catering, travel reimbursements, vendor payments, etc.
• Tracks banquet orders from multiple purveyors (party rentals, catering orders, venue, speaker transportation, etc.).
• Monitors event budgeting and logistics.
• Recruits and follows up with community and campus…