Office Manager

Overview

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About Berkeley
At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California s diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities.

Find out more about how you can grow your career at UC Berkeley.

Departmental Overview
Berkeley Summer Sessions, Study Abroad, University Extension, and Osher Lifelong Learning Institute (SSALLEX) is the trusted educational provider for students at all stages of their academic and professional journeys. As the extended educational division of the University of California, Berkeley, SSALLEX fulfills an essential part of the University s mission to extend access to this world-renowned university s research and scholarship to a global community.

A vibrant, inclusive, and dynamic organization, SSALLEX welcomes 60,000 visiting, current, and potential Berkeley students studying across a wide range of programs, including year-round courses, Fall Program for Freshmen, post-baccalaureate programs, visiting student experiences, study abroad programs, global internships, summer minors, professional certificates, and year-round offerings for older adults. On-campus and online offerings allow students from all across the globe to receive a Berkeley education.

SSALLEX works closely with faculty, academic units, international business partners, parents, and central campus service providers to extend the reach of the university s world-renowned network of instructors, experts, and professionals. We create rich learning experiences to develop skill sets and critical minds and motivate our students to be the change they want to see. In the performance of all duties, the incumbent is to effectively represent the University of California, Berkeley and UC Berkeley Extension in a polite and professional manner and to adhere to all Federal, local, University, Extension, departmental regulations and procedures, including FERPA.

Position Summary
This position provides administrative coordination and oversight for building and space use within the department. The Facilities Department is responsible for the planning and optimization of instructional and administrative space; the safe, clean, and professional management of SSALLEX facilities; and emergency preparedness. Under the supervision of the Director and in cooperation with other front-line personnel, the Facilities Assistant strives to provide consistent, quality service to SSALLEX s students, instructors, administrative, and programming staff in support of organizational goals and values.

Application Review Date
The First Review Date for this job is: 09/19/2025.

Facilities Services

• Respond to requests for service with facilities-related issues, following up to ensure that work is satisfactorily completed. e.g., hot/cold calls, restroom cleaning/re- stocking, light bulb replacement, shredding, recycling, etc.
• Routinely check and update departmental ticketing system.
• Report building maintenance issues and manage follow up with property management, campus departments, or Facilities Office, as appropriate.
• Assist with general facilities issues/needs e.g., copier troubleshooting, re-stocking paper, copying of physical keys, cleaning lenses of office air purifiers and replace filters as needed, proactively checking for maintenance issues such as leaks, missing or damaged ceiling tiles, rodent issues;
  Apprise Facilities Director of matters requiring additional attention.
• Assist with organizational moves. Distribute moving boxes and labels.
• Open and disarm alarms daily and serve as backup in the unlocking of classrooms and conference rooms. Purchase and maintain inventory of kitchen…