After School Program Specialist

After School Program Leadership

BASIC FUNCTION:
Under the direction of an assigned supervisor, provide leadership in the implementation of the assigned after school program; implement, coordinate and lead instructional support staff and independent contractors; work and collaborate with parents, school staff, students and community members in the planning of various program activities.

REPRESENTATIVE DUTIES: ESSENTIAL DUTIES:
• Provide leadership in the implementation of the assigned after school program; recommend and maintain Center policies and develop operating procedures according to the applicable laws and regulations; communicate with the Principal regarding program activities and operations

• Coordinate and lead instructional support staff and independent contractors; provide input regarding performance of independent contractors; lead, train and provide work direction to assigned staff; code timesheets according to information provided by budget manager; and submit timesheets to budget manager according to established timelines

• Work and collaborate with parents, school staff, students and community member in various program activities including the planning of sporting events, special events, academic events, field trips, and registration of students; create the master schedule for after school program daily operations; manage the on-line calendar or enrichment class schedule as assigned by the position; coordinate volunteer activities at the site as needed

• Establish and maintain a variety of records and reports related to assigned activities including attendance, snack sheets and sign-in/sign-out sheets; prepare communication materials including newsletters, e-mails, and memoranda

• Initiate purchase orders and authorizations; purchase supplies; select and order instructional materials and equipment

• Maintain physical environment to conform to applicable standards of health and safety; assure compliance with State licensing regulations

• Participate in budget management activities including fee collection, independent contractors, invoicing and related matters; collect fees and record receipts; prepare related records and reports

• Provide timely and informative communication among program staff, school staff, parents, independent contractors and others; conduct parent meetings; assist students with conflict management as needed

• Attend a variety of monthly school-wide and District-wide meetings; prepare report and make presentations; attend and conduct staff meetings; meet with vendors as needed

• Operate standard office equipment including a copier, fax machine, telephone, computer and assigned software; operate audio-visual equipment such as cameras, sound systems, projectors and others

• Administer First Aid and CPR as necessary

OTHER DUTIES:
Assist after school staff with student behavior management as requested Perform related duties as assigned

KNOWLEDGE OF:
Event planning for after school program activities State and local laws and regulations pertaining to operating an after school program Principles and practices of training and providing work direction to others Safety precautions and procedures Oral and written communications skills Record-keeping techniques Telephone techniques and etiquette Program philosophies and requirements

ABILITY TO:
Provide leadership in the implementation of the assigned after school program Work and collaborate with parents, school staff, students and community member in various program activities Interact with students and adults in an effective manner Coordinate a variety of activities for the after school program Lead, train and provide work direction to assigned staff Maintain a healthy and safe environment Work independently with little direction Establish and maintain effective working relationships with others Maintain records and prepare reports Communicate effectively both orally and in writing Analyze situations and adopt an effective course of action Meet schedules and time lines Plan and organize work

EDUCATION AND EXPERIENCE:

Any combination equivalent to: two years of college level course work in child development, education or a…