Graduate Student Advisor , Department of Music

Graduate Student Advisor (5156C), Department of Music 87451 Position Summary

The Graduate Student Advisor provides guidance and support to faculty and to graduate students in the Department of Music through the full cycle of graduate study: application, admission, immigration, residency, financial support (including stipends, fellowships and employment), academic progress tracking, fulfillment of campus requirements, and finally graduation. Serves as the Department's policy expert and advises on matters of campus policy and Department policy.

Supports the Department of Art Practice with the graduate student admissions cycle and student financial awards.

The First Review Date for this job is July 29, 2026. For full consideration, please apply on or before the first review date.

• Serves as the primary contact for department-wide graduate student communications.
• Advises students on academic and procedural matters relating to degree requirements, progress and completion.
• Tracks student progress and advises students and faculty on requirements for degree/program completion.
• Maintains student academic records in campus systems.
• Identifies students with progression problems and recommends interventions to faculty.
• Advises faculty, staff, and graduate students on departmental and university policies and procedures in regards to graduate student programs.
• Attends campus-wide graduate advising (GSAO) meetings, and tracks and reports back to the department about any changes related to graduate affairs.
• Recommends changes to the department's graduate student program policies, practices, and procedures.
• Interprets departmental and campus-wide policies and advises students and faculty on student conduct, student grievances, disputes, discrimination and other issues.
• Advises students and faculty on campus requirements for qualifying exams and dissertation committees; assists with requests for exceptions.
• Refers students experiencing personal difficulties to the appropriate departmental and campus resources.

• Serves as point of contact for prospective applicants to the graduate program; advises them on academic preparation and requirements, and on application policies and procedures.
• Manages applications in the campus grad student application system and coordinates faculty review of files, ensuring deadlines are met.
• Generates and sends official offer letters to admitted students in compliance with campus and departmental policy.
• Coordinates recruitment visits to campus by admitted students.
• Provides advice and assistance to international students and scholars regarding U.S. visa and immigration procedures; coordinates with Berkeley International Office to secure the proper visas for international students; assists them with travel arrangements or other help in extenuating circumstances.
• Recommends candidates for the Berkeley and Chancellor's fellowships to faculty.

• Monitors departmental funds dedicated to graduate student support; recommends allocation of student support expense to those funds, block grants, etc.
• Manages the disbursement of student fellowships, grants, scholarships, prizes and other awards.
• Advices students on financial aid options available within the department, within the campus as well as extra‑mural fellowship opportunities.
• Manages process of Graduate Student Instructor (GSI) appointments:
  • Solicits course preferences from students;
  • Makes recommendations to faculty for GSI assignments;
  • Generates GSI appointment letters in compliance with campus policy and the requirements of the collective bargaining agreement;
  • Ensures timely processing of GSI appointments each term.
• Create and maintain funding history and plan for each graduate student.
• Stays apprised of changes in Graduate Division fellowship policies and communicates pertinent information to department leadership.
• Recommends changes in the department's financial aid package to faculty as appropriate; documents approved changes.
• Helps students resolve problems with their campus billing accounts (tuition, fees, stipends, etc.).

• Maintains the department's graduate…