Enrollment and Course Scheduling Coordinator, Biosciences

Enrollment and Course Scheduling Coordinator, Biosciences (4985C) #88432

At the University of California, Berkeley , we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff, who are among the most talented and accomplished anywhere, including Nobel laureates, Pulitzer Prize winners, and Mac Arthur Fellows. Since our founding in 1868, we have been an engine for innovation - driving intellectual, economic, and social progress that benefits California, the U.S., and beyond.

Together, we change the world.

At Berkeley, the best careers are built on a foundation of continuous learning and growth . We actively support professional development by providing all full-time staff employees with at least 80 hours of paid time per year and provide space for supportive colleague communities via numerous employee resource groups.

The Departments of Molecular and Cell Biology (MCB), Integrative Biology (IB), and Neuroscience (NEU) are among the largest academic departments at UC Berkeley. By several measures (including number of faculty and students, budget, and assigned square feet), these departments are larger than many UCB colleges and schools.

The three departments represent over 186 faculty FTE (including Adjuncts, Professors of the Graduate School, active emeriti and 21 HHMI professors); 140 Researchers and Specialists; 185 post-doctoral researchers; 350 graduate students; 2,100 undergraduate students; 60 department staff members; and total state and extramural payroll of approximately 1,450 (including Graduate Student Instructors, Graduate Student Researchers and research staff).

Financial resources include approximately $90M in annual extramural funding (which accounts for over half of the total sponsored research awards in the College of Letters & Science) and over $91M in other fund sources. Department personnel are currently housed in eight buildings located in three widely separated parts of the campus.

The Enrollment and Course Scheduling Coordinator is involved in a wide range of curriculum related duties and responsibilities for the Integrative Biology and Molecular and Cell Biology Departments. The position provides support to the Department Chairs, Curriculum Committee, faculty, student services advisors, and departmental management in the areas of curriculum planning and course scheduling, undergraduate major requirements and related programs, and serves as a backup scheduler for the Neuroscience Department.

The First Review Date for this job is September 8, 2026. For full consideration, please apply on or before the first review date.

Curriculum Planning and Scheduling - 50%

• Oversees all administrative aspects associated with classroom scheduling, one-time room reservation requests, and course publicity. Coordinates this information with other department units as needed.
• Gathers enrollment trend data to project departmental need for Graduate Student Instructors and Readers in preparation for the annual Temporary Academic Support (TAS) budget submission.
• Gathers teaching intent information from faculty to plan the curriculum each year and enters the data into the TAS budget request. Maintains up to date information in the TAS budget forecast.
• Reviews the proper sequencing of courses for progression toward degree, courses taught in other departments, and other complicating factors, and makes recommendations for replacement courses.
• Devises solutions to classroom space and scheduling problems, considering the curriculum needs of students, the needs of faculty, and available options.
• Provides guidance to instructors on course technology, which includes Cal Central, bCourses, and Egrades.
• Manages instructors' access in Campus Solutions and resolves CSIR Error Reports.
• Coordinates departmental space scheduling and reservation.
• Serves as backup scheduler for the Neuroscience Department.
• Serves as the primary source of contact for enrollment support, providing assistance to both instructors and students regarding enrollment procedures, course restrictions, and related inquiries.
• Implements strategic enrollment management strategies, including setting enrollment limits, managing waitlists, and recommending enrollment policies to ensure efficient and equitable course access for students.
• Collaborates with faculty and Senior Academic Advisors to recommend enrollment policies, ensuring clarity and consistency in enrollment planning across courses and departments.
• Monitors enrollment levels and manages waitlists.
• Provides enrollment support for Bio 1A, 1AL, and 1B courses.
• Coordinates concurrent enrollment applications, taking into account the space available in classrooms, course enrollment limits, and instructor feedback.

Evaluations - 10%

• Manages all administrative aspects associated with student evaluations (of faculty, lecturers, and graduate…