Academic HR Analyst

Position Summary

The Academic Human Resources Analyst 3 performs or oversees all senate‑ and teaching‑title academic personnel functions for the Department of Integrative Biology. The analyst recommends, develops, implements, administers, coordinates, and evaluates Academic Human Resources policies, labor contracts, statutes, programs, and procedures covering academic recruitment, appointment, and advancement; compensation and salary administration; faculty welfare programs; training and development; faculty misconduct; and faculty equity.

The analyst provides high‑level academic personnel support for IB and, as assigned, supports MCB and Neuroscience within the Biosciences Divisional Services unit. Operating with significant autonomy, the position primarily manages faculty and lecturer casework within Integrative Biology while providing cross‑functional support to MCB and Neuroscience to ensure divisional operational continuity.

Academic Personnel Case Management

• Meet and consult with leadership to review previous years’ faculty academic personnel case preparation process.
• Manage and oversee preparation of academic personnel merit and promotion cases for ladder‑rank faculty, adjuncts, in‑residence, and emeritus faculty.
• Develop a case schedule and plan for the upcoming year.
• Ensure timely completion of required actions and accuracy of information in compliance with academic personnel policy.
• Draft chair’s recommendation for appointment, merit, and promotion cases.

Academic Recruitment

• Manage all aspects of the academic recruitment process for faculty, Unit 18 faculty, and Academic Coordinator positions.
• Conduct placement of ads, drafting of search plans and reports, and initial screening of submitted materials.
• Attend committee meetings to offer policy guidance in compliance with the Office of Faculty Equity and Welfare (OFEW) search requirements.
• Ensure start‑up packages are included in new ladder‑rank appointments, and process requests for faculty participation in housing assistance programs.
• Facilitate communication between new faculty and appropriate departmental and campus contacts.
• Set salaries for Unit 18 faculty and other non‑senate academic instructors.

Policy Advisory and Counseling

• Counsel Senate and non‑Senate faculty concerning moderate to complex work‑related problems.
• Research and interpret relevant college, campus, university, state, and federal policies and regulations.
• Ensure faculty compliance with Academic Personnel policies and campus regulations.
• Serve as the department subject matter expert in the area of academic personnel policy.
• Inform faculty and staff of relevant policies; advise on policy issues.
• Recommend and draft policies as requested.
• Analyze and interpret complex or vague academic personnel policy or procedure for staff and faculty.

Problem Resolution and Record Maintenance

• Identify problems and advise faculty on complex academic personnel issues, including funding and salary impacts.
• Consult and collaborate with the Department Financial Analyst and the Dean’s Office Analyst to resolve problems.
• Research and resolve pay discrepancies.
• Liaise with Berkeley Regional Services on academic personnel actions, including appointments and leaves.
• Manage and maintain academic personnel records in compliance with records retention, privacy, and audit requirements.

Special Projects and Professional Development

• Responsible for special projects related to academic personnel assigned by the Department Chair, Department Manager, or Academic Personnel Manager.
• Participate in professional training and development opportunities as appropriate.
• Serve on campus, college, or department committees as appropriate.

• Thorough knowledge of, and ability to apply/interpret, organization and college policies and procedures governing academic HR, or the ability to learn.
• Proven experience advising faculty and/or administrators on policies and procedures.
• Demonstrated responsiveness and commitment to providing excellent customer service.
• Knowledge of organization and college goals, priorities, and values, and the legal and human implications of decisions, or the ability to learn.
• Know…