People Operations Coordinator​/Specialist

About Constellation

Constellation is an independent research center that brings together people throughout the AI safety ecosystem to accelerate insight, research, and talent through better cooperation. Unlike a conference or summit, Constellation operates continuously, in the form of a physical workspace as well as conference‑style talks, workshops, and training bootcamps. Continuous operation allows for relationships and conversations to develop over time, meaningfully fostering trust, collaboration, and shared insight.

It also makes Constellation a natural field‑building hub by rapidly inspiring, orienting, and connecting people who are newer to the field. Based in Berkeley, CA, our shared workspace hosts over 200 people per week across dozens of AI safety organizations in nonprofits, academia, industry, and government. Hundreds of other researchers spend time at Constellation for shorter visits each year. We believe this is the strongest and highest‑output network of AI safety researchers in the world;

dozens of participants in past Constellation programs have gone on to safety‑focused roles at companies such as METR, Redwood Research, Anthropic, Google Deep Mind, OpenAI, and the US and UK Safety Institutes.

The AI safety field needs more capacity, capability, and cooperation to safely navigate transformative AI. Constellation builds all three — by mobilizing talent, incubating projects and organizations, and convening the people working on this problem. Supporting all of this requires an internal People Operations (People Ops) function that runs smoothly, scales with the organization, and gives our team a great employee experience from day one.

We’re looking for a People Operations Coordinator or Specialist to join our People team, reporting to our Director of People. This role is the operational backbone of our People function. You’ll support the day‑to‑day execution of onboarding, HRIS, benefits, and compliance, while also lending support to recruiting/talent operations and immigration administration as needed. This is a great fit for someone who wants broad exposure across the full employee lifecycle, enjoys detail‑oriented execution, and is excited to build systems in a fast‑moving, mission‑driven organization.

You’ll work closely with our People team and cross‑functionally with recruiting, finance, and legal partners.

• Own end‑to‑end onboarding and offboarding logistics, ensuring new hires have a smooth start and departing employees are supported through a clean transition.
• Maintain and continuously improve our HRIS, ensuring employee data is accurate, well‑organized, and audit‑ready.
• Support employee benefits programs, including enrollment, questions, and vendor coordination in partnership with the HR Lead.
• Support policy development and maintenance, and help ensure the organization stays compliant with applicable employment laws and regulations.
• Manage People Ops documentation, processes, and internal resources (e.g., employee handbook, FAQs, process guides).
• Identify opportunities to streamline and systematize People Ops workflows as the organization scales.

• Track visa and immigration case timelines and deadlines.
• Liaise with outside immigration counsel to coordinate documentation, filings, and employee communications (operational support, not case management).
• Support contract and compliance administration, including tracking offer letters, employment agreements, and policy acknowledgments in partnership with legal counsel.

• Support with scheduling, candidate communications, and onsite/interview coordination as needed.
• Help maintain applicant tracking system (ATS) hygiene and recruiting data.
• Assist with candidate experience touchpoints, such as greeting onsite candidates and helping them navigate the Constellation ecosystem.

We’re open to hiring at either the Coordinator or Specialist level depending on the experience and background of the candidate we find. To give a sense of how we’d think about the difference:

• People Operations Coordinators own…