Part-Time Operations​/HR Coordinator

Operations & HR Coordinator

Do you love being the person who keeps everything running — hiring great people, solving the "why won't this printer work" mystery, and making sure nothing falls through the cracks? We're looking for a proactive, detail-loving Operations & HR Coordinator to join our small-but-mighty Scientific Adventures for Girls (SAfG) team. If you thrive on variety, love a good checklist, and want your work to directly support girls discovering a love of STEM, you're in the right place.

(No two days look the same in this role!)

The Operations & HR Coordinator position is part-time, hourly, non-exempt. This role reports directly to the Director of Operations and plays a central part in recruitment, HR, office management, and day-to-day operations across our organization.

Commitment:

• 25 - 28 hrs/week
• Monday - Friday; specific days and hours to be finalized
• Required in the office 3 days per week (hybrid schedule)
• Based out of our East Bay office, with occasional local errands (e.g., PO Box runs)

Why Work With Us?

• Regular Position:
  Job security as a regular employee, with room to learn and grow in your role.
• Competitive Salary: $24.00 - $29.00 per hour (depending on experience)
• Meaningful Work:
  Your organization and follow-through directly power a mission that gets girls excited about STEM.
• Variety & Growth:
  Recruitment one hour, IT troubleshooting the next, planning a team celebration after that — this role never gets stale.
• Perks and Benefits:
  We value our team and offer a range of benefits including health, dental, vision, professional development, and more.
• Team Culture:
  We're a small, supportive, collaborative team that loves to have fun and celebrate together.

Your Role In A Nutshell

As our Operations & HR Coordinator, you'll be the right hand to our Director of Operations and a go-to resource for the whole team. Your role includes:

• Leading the front end of recruitment: posting open roles, screening applications, scheduling interviews, and conducting first-round candidate interviews.
• Drafting offer letters and job description agreements from established templates, and keeping recruitment and HR documents current and easy to find.
• Supporting reference checks and helping onboard new hires smoothly.
• Being the first person staff turn to — for a computer glitch, a jammed copier, or a "where do I find..." question.
• Keeping the office running behind the scenes: supplies, vendors, the PO Box, and the countless small things that make a workplace function.
• Renaming and organizing vendor receipts and supporting general expense documentation (no payroll or retirement account work involved).
• Planning and leading fun team-building activities and sending out our weekly staff email.
• Spotting opportunities to make our systems and processes more efficient — and speaking up about them.

What We're Looking For:

A qualified candidate will possess a combination of the following education and/or equivalent experience:

• 2-4 years of experience in office administration, human resources, recruitment, or operations, or a related field.
• Excellent verbal and written communication skills.
• Strong organizational skills, attention to detail, and follow-through.
• Comfort troubleshooting basic technology issues (computers, printers, copiers) and knowing when to escalate.
• A proactive mindset — someone who anticipates needs and manages up effectively.
• Flexibility and the ability to pivot quickly as priorities shift.
• Comfort working in a small office where everyone wears many hats.
• Proficiency with Microsoft Office and Google Workspace.

Nonprofit experience is a plus, but not required.

Physical Environment:

• Ability to work at a computer and perform repetitive motions 70% of the time.
• Ability to occasionally lift and move office supplies and equipment up to 40 lbs.
• Ability to travel locally as needed (e.g., PO Box, office errands).
• Ability to be physically present in the office 3 days per week.

About Us:

SAfG is on a mission to break down barriers for girls in STEM from an early age. Our hands-on programs in East Bay schools aim to inspire, equip, and engage girls in STEM fields. We're paving the way for future female scientists and engineers!