Department Manager; U

Location:

Main Campus-Berkeley

Full Time

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The Department Manager serves as the most senior staff administrator in the History department and maintains accountability for its operations. This position is responsible for ensuring all unit operational and administrative needs are met, by completing individual functions, supporting approximately 12 staff positions of various fields in the unit, and advising and serving as staff liaison to the Chair. Administrative services include activities in finance, human resources, facilities, and student services, including interpretation of campus academic and fiscal policies for the department and developing procedures to ensure compliance.

General management activities include long and short range strategic planning in determining the mission and directing all activities of a complex department through subordinate management staff.

Manages, plans and administers all administrative operations (IT, Facilities, Student Services, HR, contracts and grants, and budgetary financial management) in the department.

• Manages all fiscal matters in the department including planning the annual budget and managing all operational, instructional, and research budgets; permanent and temporary academic and staff salaries, supplies, and expense allocations, Summer Sessions and other discretionary budgets, endowment funds, grants and gifts; authorizes expenditures; maintains control of payroll and supply budgets.
• Prepares budgets and reports for spending and future needs; develops and implements methods for increasing the department's operational efficiency; recommends budgeting strategies to enhance academic performance within spending limits; develops processes and procedures to protect department assets and attain unit financial goals.
• Develops and monitors operational and budget processes, staff FTE, finance, human resources and space planning.
• Accountable for financial health of department.
• Responsible for analyzing, allocating, and effective use of all available department financial resources.

Determines and establishes organizational structures and supervisory relationships.

• Supervises HR and AP staff, Budget Officer, Student Services Manager, Operations Manager, and additional staff as added/needed.
• Hires, trains, establishes goals & objectives, develops, coaches, evaluates performance, and recommends salary actions; takes disciplinary action when necessary.
• Regularly advises senior supervisors on complex and pressing personnel situations.
• Promotes professionalism, performance management, and career development.
• Organizes the overall work of the unit; identifies and evaluates priorities; delegates or reallocates general responsibilities and specific tasks; establishes or revises operating procedures.
• Meets regularly with staff, keeps them informed of changes, policies, and procedures both in the department and across campus.
• Instills strong management practices among subordinate staff.

Provides interpretation of campus academic and fiscal policies to Chair and faculty.

• Serves as liaison to College of Letters and Science.
• Develops and implements department procedures to ensure compliance with relevant campus policies.
• Consults with Chairs and AP Analyst on academic senate cases.
• Provides counsel and support to the Chair.
• Recommends and establishes improvements to processes and changes to policies to increase unit functionality.
• Assigns, oversees and ensures completion of special projects.

Advises faculty chairs and Student Services Director on curriculum planning and scheduling for adherence to budget, HR…