Assistant Vice Chancellor & Chief of Staff , Administration Division

Assistant Vice Chancellor & Chief of Staff (0555U), Administration Division #87434

The Administration Division advances Berkeley’s mission by keeping the university operating safely, sustainably, and efficiently. We serve as the backbone of campus—delivering the essential systems, services, and expertise that make Berkeley’s teaching, research, and public service possible. Please visit: (Use the "Apply for this Job" box below)./home

The Assistant Vice Chancellor & Chief of Staff serves as key strategist and, with the Vice Chancellor and members of the VCA Executive Leadership Team, develops and executes the strategic direction, long- and short-range plans, and innovation initiatives of the Administrative Division. This position has high level authority to represent the Vice Chancellor's views and interests across the Administrative Division and with senior campus leaders and other constituents.

Works with the Administrative Division Executive Leadership Team and professional staff in the Immediate Office handling diverse administrative functions such as human resources, resource allocation, operational effectiveness, budget planning and communications. Uses advanced concepts and organizational objectives to resolve complex issues and problems which require analysis of unique issues and/or problems without precedent. Exercises mature judgment in selecting methods, techniques and evaluation criteria, to measure progress and results.

Represents the Vice Chancellor on campus committees, temporary task forces, and working groups as they emerge. Provides direction and support to the Division Chief Financial Officer to ensure the Vice Chancellor is fully informed of the financial profile and performance of the division and its constituent departments. Directs and manages the communications and immediate office functions of the Administrative Division and aligns division communications with Strategic Communications.

Collaborates with VCA leadership team on various functional and divisional priorities and problem solving; and collaborates with other campus leaders such as other Chiefs of Staff on various campus-wide matters.

Application review will begin in late July & early August. The position will be open until filled.

The search is supported by Berkeley Executive Search (BES), a UC-internal executive recruitment team.

• Represent and advise the Vice Chancellor, Administration (VCA).
• Represents the Vice Chancellor and the Administrative Division in projects and initiatives, both internal and external to the Division, including standing campus-wide committees and episodic projects and task forces.
• Leveraging organizational discipline and drives initiatives, projects, and/or solutions forward.
• Interacts with campus leadership, the Executive Leadership Team (ELT), senior administrators, academic stakeholders, the Office of the President, and outside entities to develop solutions to unique challenges and issues facing the Division.
• Sound and informed judgment to make decisions on behalf of the Vice Chancellor as needed on working groups, task forces, and planning groups.
• Independently assesses data and information and consults with and collaborates with senior administrators to develop and execute solutions to challenges.
• Draws on familiarity with campus systems and processes, and uses business analysis skills to assess complex and critical projects of significance.
• Builds and maintains relationships with key partners internally and externally to the Division.
• Demonstrates political acumen to collaborate with internal and external constituents.
• Advises and conveys project status, impediments, and issues to the Vice Chancellor on committees and projects.
• Advises the Vice Chancellor and other divisional and campus leaders on strategies for change management to ensure success of project objectives.
• Advises the Vice Chancellor and other divisional and campus leaders to ensure alignment of divisional and campus-wide priorities, principles, and values.
• Ensures that there is strategic execution via follow through and follow up.
• In collaboration with the VCA and the ELT, lead division-wide strategic planning and implementation and other divisional programs and initiatives.
• Builds toward a more aligned and collaborative Division.
• Participates in campus-wide leadership committees and senior level working groups.
• Participates in the response of various campus / community crises or emergencies, facilitates with various partners to plan and implement a way forward.
• In collaboration with the Division CFO, advise the VCA on the budget planning and process for the division.
• Lead, manage, and provide guidance to the immediate office staff.
• Ensure the VCA is appropriately staffed.

• In collaboration with the Immediate Office - leads executive communications for the Vice Chancellor and other senior campus leaders to represent the…