Event Supervisor (6294U), Parking & Transportation #87826

At the University of California, Berkeley , we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff, who are among the most talented and accomplished anywhere, including Nobel laureates, Pulitzer Prize winners, and Mac Arthur Fellows. Since our founding in 1868, we have been an engine for innovation - driving intellectual, economic, and social progress that benefits California, the U.S., and beyond.

Together, we change the world.

At Berkeley, the best careers are built on a foundation of continuous learning and growth . We actively support professional development by providing all full-time staff employees with at least 80 hours of paid time per year and provide space for supportive colleague communities via numerous employee resource groups.

The UC Berkeley Parking & Transportation Department provides a full range of parking and transportation services, serving a diverse community of more than 35,000 students and 15,000 faculty and staff, and many campus visitors annually. Ensure and facilitate vehicular access to the campus and furnish parking to meet the demands of the campus community. Maintain optimal condition and safety of campus vehicles, roads and facilities.

Administer parking enforcement to protect the parking privileges of permit holders and visitors. Provide sustainable transportation alternatives in transporting the UC Berkeley community, reduce vehicle congestion and promote clean air.

The Special Events Program involves the arrangement of parking for approximately 1,500 events annually, event sizes ranging in 15,000 – 60,000 in attendance. The emphasis is placed on providing parking for special events while continuing to accommodate the parking needs of campus permit holders.

The Event Supervisor plans and organizes event parking for as many as 1,500 events per year for campus departments and non-affiliate events. This position oversees the day-to-day operations of the Special Events Unit, serving as the supervisor in charge of day and night shifts with primary responsibility for planning work schedules, assigning staff to tasks, and directing the work of the Event Parking Coordinator, Student Leaders, Parking Assistants, Loop Drivers, and the Kiosk operation.

Additionally, the Event Supervisor is responsible for maintaining a roster of 35–40 students, including the hiring, training, and mentoring of student employees.

Supervision of Student Program - 50%

• Interviews, selects, and oversees training of staff in accordance with the university Personnel policies and procedures and/or the ability to learn.
• Update training materials as needed, evaluate schedules, and as required take corrective action with staff.
• Oversees background check for all staff involved in Special Event program.
• Sole supervisory staff in charge of day/night shifts of special events, with primary responsibility to plan work schedules, assign staff to schedules and tasks, direct and review the work of the Student Leaders and parking Assistants, Loop drivers and the campus Kiosk operation.
• Approve employees time in Caltime, resolve issues such as missed punches, and discrepancies to employees pay as needed through creating tickets in HR Hub and or communication with the Payroll Department as needed.
• Direct Field oversight when large events occur such as, Athletic events, Cal Performances concerts, and Cal Move-In.
• Ensures event is executed flawlessly (plan space capacity, available staff, coordinate break schedule, address customer complaints, and other issues as they occur.
• Supervises the activities of the Parking Assistants during hours of operation. This includes conducting pre-shift informational briefings, and ensuring that staff is provided with materials and equipment to carry out their assignments.
• Monitors the issuance of special event permits to campus visitors.
• Resolves customer complaints regarding permit issuance by special event staff.
• Ensures parking permits are properly issued to visitors within established procedures and standards.
• Provides…