Administrative Assistant

Administrative Assistant

We are looking for a motivated Administrative Assistant to join an organization in New Jersey in a long-term contract position. This onsite role is ideal for someone who enjoys keeping office operations organized, supporting order and purchasing activities, and working closely with fulfillment and shipping functions. The right candidate will bring strong administrative skills, confidence with office software, and a desire to grow within the company.

Responsibilities:

• Manage day-to-day administrative support for office operations, ensuring records, communications, and documentation remain accurate and organized.

• Respond to incoming calls and direct inquiries appropriately while providing timely assistance to internal and external contacts.

• Process order-related information by entering data into company systems and maintaining up-to-date account and transaction records.

• Prepare and distribute operational reports to support tracking, planning, and decision-making across the team.

• Assist with purchase order entry and monitor vendor-related information to help maintain smooth supply and fulfillment workflows.

• Coordinate shipping paperwork and related documentation to support accurate and timely outbound deliveries.

• Provide receptionist-style support for visitors, calls, and general office needs while maintaining a welcoming front-office presence.

• Partner with operations staff on administrative tasks tied to departmental changes and evolving business needs.