Executive Assistant to CEO and Marketing Coordinator Commercial Construction

Executive Assistant to the CEO & Marketing Coordinator |
Fortunato Construction Group | Berlin, CT

Do you possess a mindset of curiosity, observation, and anticipation? Are you driven to help others succeed and eager to contribute to a company that builds not just great spaces, but a great culture? Fortunato Construction Group is seeking a highly organized, proactive, and creative individual to serve as Executive Assistant & Marketing Coordinator to our President & CEO, Lindsey Fortunato, AIA.

This is a uniquely dynamic role at a family‑owned commercial construction firm with a strong regional footprint and a CEO who leads with both strategic vision and genuine heart. The right candidate will thrive in a fast‑paced environment, bring both administrative precision and creative energy, and find meaning in supporting a leader who is deeply invested in her team, her clients, and her community.

• Provide comprehensive administrative support to the CEO, including managing schedules, coordinating meetings, and handling correspondence with professionalism and discretion.
• Act as a gatekeeper, screening and prioritizing incoming calls, emails, and communications on behalf of the CEO.
• Prepare presentations, reports, and supporting materials for executive meetings, client presentations, and industry events.
• Manage travel arrangements for the CEO, including flights, hotels, transportation, and related logistics.
• Coordinate and oversee special projects and initiatives assigned by the CEO, ensuring timely completion and adherence to deadlines.
• Assist with personal tasks and scheduling, including personal appointments and the coordination of family events.
• Maintain strict confidentiality and discretion regarding sensitive personal and professional matters.
• Serve as a liaison between the CEO and internal and external stakeholders, ensuring clear, timely, and professional communication.
• Conduct research and provide support on a wide range of business and personal matters as needed.
• Assist in managing the CEO’s professional network, including scheduling meetings with clients, partners, and industry contacts.
• Support other team members with administrative tasks as needed.

• Assist in the development and execution of Fortunato Construction Group’s marketing initiatives under the direction of the CEO.
• Produce polished marketing materials including advertisements, brochures, project profiles, and proposals with Adobe InDesign (experience with InDesign is a strong advantage).
• Manage and maintain the company’s social media presence, developing content that reflects FCG’s brand, culture, project work, and community involvement.
• Oversee updates to the company website, ensuring content is current, accurate, and aligned with brand standards.
• Lead the preparation and coordination of Requests for Proposals (RFPs), working closely with the CEO and project teams to produce compelling, well‑crafted submissions.

• Support the CEO’s leadership of Fortunato Construction Group’s corporate giving and community engagement initiatives.
• Serve as the primary coordinator for FCG’s annual charity golf tournament, managing all logistics from planning through execution.
• Organize and execute company events that bring employees together for fun, connection, and professional development — reflecting FCG’s family‑focused, people‑first culture.

• Bachelor’s degree in business administration, communications, marketing, or a related field preferred.
• Proven experience as an executive assistant or personal assistant, ideally supporting C‑level executives.
• Strong organizational and time‑management skills, with the ability to juggle competing priorities in a fast‑moving environment.
• Excellent written and verbal communication skills, with a polished and professional presence.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with Adobe InDesign is a meaningful advantage; other Adobe Creative Suite experience is a plus.
• Comfort with social media platforms and website content management.
• Experience coordinating events, especially charity golf tournaments, other…