Document Specialist

Document Specialist

Cornerstone Energy Services, Berlin, Connecticut, United States

Pay range: 25–30 USD per hour (Berlin, CT)

Cornerstone Energy Services, Inc. specializes in engineering, survey, and land solutions for the energy infrastructure sector. From initial concept through project completion, we provide comprehensive services including civil, process, mechanical, and I&E engineering; project management; survey and mapping; and right‑of‑way acquisition.

We collaborate closely with developers and operators of oil and gas pipelines and electric transmission systems, supporting both extensive linear projects and site‑specific developments. Our work is guided by three core values:

• Safety – protecting the public, our clients, and our team
• Advocacy – prioritizing the best interests of our clients
• Integrity – upholding professionalism and accountability in every aspect of our operations

• Maintain effective document control to ensure compliance with regulations
• Maintain document change control including revisions, obsolete and archived items
• Create and maintain a secure document archival system that allows for timely retrieval of on‑site, off‑site and electronic records
• Have a working knowledge of ROW documentation including easements, title reports, exhibits and mapping
• Provide folder administration by overseeing and maintaining managed documents for multiple projects, ensuring alignment with company procedures and client‑specific requirements
• Maintain an electronic document repository that facilitates accessibility and ease of retrieval for a virtual organization
• Maintain internal and external meeting minutes as part of a secure archival system
• Administer data document management applications with an in‑depth understanding of how the systems and procedures they support are integrated, and support ongoing business process reviews to identify improvements or cost reductions
• Monitor document inventory (hardcopy and electronic) to verify documents are being managed correctly
• Manage documentation between multiple groups such as Project Managers, Engineers, Vendors, Clients, and internal and external offices
• Respond to corrective action for instances of non‑compliance
• Perform all duties required of an administrative assistant
• Perform other duties as assigned

• This is an in‑office, part‑time position (2 days per week)
• Duties are largely performed in an office
• Office work may include prolonged seated tasks, extended keyboarding, and use of a computer screen

• Regularly required to stand, walk, use stairs, use hands, reach, talk and hear
• Frequently lift/​move up to 10 pounds and occasionally up to 25 pounds
• Specific vision abilities required include close vision, distance vision, depth perception and the ability to adjust focus

• Knowledge,
  
  Skills and Abilities
  
  
• Excellent computer/internet skills and a thorough working knowledge of Microsoft Word, Excel, PowerPoint, Microsoft Project and Outlook
• Ability to communicate ideas and concepts, both verbally and in writing, to all levels of the organization
• General understanding of regulations pertaining to the energy infrastructure field
• Ability to organize information in a concise, cohesive manner
• Experience and Education
• Bachelor’s degree in Business Administration or a related field
• Five or more years of experience in a general clerical position; experience in the energy infrastructure industry preferred
• Prior experience in administrative assistance and working with Microsoft Word and electronic document management systems

Equality Opportunity:
Cornerstone Energy Services is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veterans' status, or any other protected characteristic.