Accounts Payable

Location
:
Warren, New Jersey

Accounts Payable is responsible for managing the full accounts payable cycle, and ensuring timely and accurate processing of invoices and payments. This role plays a key part in maintaining strong vendor relationships and supporting the organization’s financial integrity.

Schedule
:
Hybrid (3+ days onsite)

Salary Range
: 70-83K

• Receive, review, verify, and process vendor invoices for accuracy, proper authorization, matching to purchase orders/receipts (3‑way match), and correct coding to general ledger accounts/cost centers.
• Enter and upload invoices into accounting/ERP software (Microsoft Dynamics).
• Prepare and process payments via check, ACH, wire transfer, credit card, or other methods while avoiding late fees.
• Monitor payment schedules, track due dates, and manage aging payables to optimize cash flow.
• Reconcile vendor statements, resolve discrepancies, research invoice/payment issues, and handle vendor inquiries professionally.
• Research and resolve purchase order, contract, invoice, or payment discrepancies and documentation issues.
• Maintain organized records of invoices, purchase orders, approvals, payments, and related documentation (physical and digital filing/archiving).
• Assist with month‑end closing procedures, including AP accruals, journal entries, and sub‑ledger to general ledger reconciliations.
• Calculate and report sales/use tax on paid invoices as required; prepare related filings.
• Prepare and issue 1099 forms or similar tax reporting documents annually.
• Provide supporting documentation for internal/external audits and ensure adherence to company policies, GAAP/internal controls, and fraud prevention measures.
• Identify and monitor opportunities for process improvements.
• Communicate effectively with vendors, department heads, and procurement teams regarding payment status, invoice issues, or required approvals.
• Perform ad‑hoc projects, data analysis, and support for accounting team initiatives as assigned.

• Bachelor’s degree in Accounting, Finance, Business, or related field
• 2–5+ years of progressive accounts payable or related accounting experience.
• Proficiency with accounting software/ERP systems and Microsoft Office (especially Excel for data analysis, reconciliations, and reporting).
• Understanding of basic accounting principles, accounts payable processes, and internal controls.
• Excellent attention to detail, organizational skills, and accuracy in high‑volume transaction environments.
• Good analytical and problem‑solving abilities to research and resolve discrepancies.
• Effective verbal and written communication skills for vendor and internal interactions.
• Ability to prioritize tasks, meet deadlines, and handle confidential financial information.
• Knowledge of payment methods (ACH, wire, check) and basic tax compliance (e.g., 1099 reporting, sales tax).

• Experience with automated AP workflows, invoice scanning/OCR tools, or electronic payment systems.
• Familiarity with multi‑entity or multi‑currency environments.
• Experience in the pharmaceutical industry.
• High attention to detail.
• Interfaces with lots of internal but also external partners so good presentation and language skills.
• Used to working in a SOX‑level internal control environment including handling payments.
• Microsoft Dynamics experience a small plus.

• Curiosity:
  Keep on exploring uncharted territories. Always ask "why?" and more importantly "why not?"
• Courage:
  Take smart risks, mentor each other to always do better & be accountable for our choices, our opinions, and our actions.
• Collaboration:
  
  Teamwork and spirit. Support each other and be equally involved in the achievement of our common goals.
• Credibility:
  Be transparent, follow through and build trust. Educate ourselves about our unique technology.