Quality Document Specialist

Overview

Description
:
We are seeking a Quality Document Specialist to support the Quality Systems team within a pharmaceutical/biotech environment for a 6-12 month contract. This consultant will play a key role in managing controlled documentation and training processes, ensuring compliance with GxP standards, and supporting audit readiness activities.

Location
:
Warren, New Jersey - 3 days on site & 2 days remote

Pay Rate
: $55-$70 /hr

Document Control & Veeva Vault Quality Docs

• Process controlled documents (SOPs, Work Instructions, forms) through the Veeva Vault Quality Docs workflow
• Manage document metadata and ensure accuracy and completeness
• Route documents for review and approval in accordance with established procedures
• Execute periodic document reviews under the guidance of senior QA staff

Training Management (Compliance Wire)

• Assign and track training within Compliance Wire
• Monitor training completion and follow up on overdue assignments
• Troubleshoot user/learner issues and provide system support
• Assist with maintaining curricula and course content
• Escalate system integration or configuration issues as needed

Audit & Inspection Readiness

• Retrieve and compile document and training records for audits and inspections
• Maintain records in accordance with GxP retention requirements
• Support audit preparation and remediation activities

Operational Support

• Work through document and training backlogs to maintain workflow efficiency
• Support change control processes related to documentation updates
• Ensure document control queues are up-to-date and moving forward

• Associate’s or Bachelor’s degree in life sciences or a related field
• 2–4 years of experience in GxP Quality Assurance or document control within pharma/biotech
• Hands-on experience with Veeva Vault Quality Docs
• Experience with Compliance Wire or similar LMS platforms
• Familiarity with 21 CFR Parts 210, 211, and 11
• Understanding of Good Documentation Practices (GDP)
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication and collaboration skills

• Curiosity:
  Keep exploring and ask questions to improve processes
• Courage:
  Take smart risks, mentor others, and be accountable for actions
• Collaboration:
  
  Teamwork and commitment to shared goals
• Credibility:
  Be transparent and build trust through follow-through