HUB Assistant Grace Klein Community

Now Hiring

A full-time, hourly-paid position, with 2 weeks of accrued vacation.
40 hours per week, with a 90-day probationary period.
Location address: 2701 Morgan Rd, Bessemer, AL 35022

Our most important function is as a ministry. People come first. No matter what task is at hand, we do everything in our power to make a place for everyone. We stop and listen, we pray, and we help encourage gifts, skills, and purpose. We foster relationships with people where they are, whether in abundance or crisis. Our vision reflects the basics of the early church: “We all have a need;

we all have something to give. If we all share what we have, we all have what we need.”

We are seeking a highly organized and proactive HUB Assistant to support our FeedBHM Bessemer team. The role is ideal for someone who thrives in a fast-paced, mission-driven environment, is detail-oriented, and excels in both written and administrative tasks.

Administrative Support

• Answer phone calls, respond to emails, and manage correspondence with professionalism and care.
• Maintain accurate and updated records for volunteers, donors, and partner organizations.
• Prepare documentation, reports, spreadsheets, and forms as required.
• Organize and archive physical and digital files, including volunteer waivers, donation receipts, equipment logs, and vehicle records.
• Maintain communication with the Program Coordinator and Area HUB Coordinator for administrative needs, questions, and overall operational support.

Volunteer Coordination Support

• Assist with volunteer sign-in processes and waiver form collection.
• Support volunteer orientation processes.
• Assist in coordinating large serve teams alongside the Volunteer and Serve Team Assistant.

Food Donation and Intake Support

• Assist with receiving and inspecting food donations for safety and quality, equipping volunteers and staff with clear instructions to assist in the process.
• Assist with the loading and unloading of food donations.
• Assist with accurately weighing and logging incoming food donations in accordance with FeedBHM tracking procedures, while actively engaging volunteers in the process and ensuring on-site staff are equipped with the knowledge and tools to perform and support the task.
• Proactively manage incoming food requests daily, maintaining clear and effective communication with the FeedBHM Hoover HUB to coordinate and meet requests requiring support or collaboration between both locations.
• Support the organization’s mission to reduce food waste by preserving food past the point of human consumption through appropriate preservation methods, equipping volunteers with the necessary tools and instructions to carry out the process, and ensuring supporting staff are knowledgeable and prepared to assist or lead.
• Support documentation of food rescue efforts, including item weight logging and database entry.
• Follow and promote safe food handling practices daily.

Facility, Office, & Inventory Support

• Assist with inventory tracking of supplies needed for donation sorting, storage, and packing, while also keeping track of basic items needed for operations at the Bessemer HUB and office, such as cleaning supplies, paper products, toiletries, pallet wrap, resource flyers, and other essential items, to ensure smooth daily operations.
• Assist with organizing, tracking, and stewarding food inventory with accuracy and attention to detail.
• Monitor partner needs and coordinate pickup/pull schedules with efficiency.
• Practice strong time management and multitasking skills (ex. eating while working).
• Assist with organizing and maintaining the order of donation pallets, including relocating them as needed and determining the most effective way to arrange items when new pallets arrive.
• Support the upkeep of the outside property, including the compost area, pallets, watermelon bins, farmer food section, and dumpster area, through volunteer and staff support.

Support for Special Events & Daily Operations

• Assist in coordinating logistics for special drive-thru events.
• Assist in preparing printouts, signage, and supplies for Grace Klein Community events and outreach…