Program Coordinator Assistant

Program Coordinator Assistant

Grace Klein Community (GKC) is a nonprofit organization dedicated to fostering community, addressing food insecurity, and promoting sustainability. We work collaboratively with local and global partners to serve those in need, building relationships to create lasting impact.

The Program Coordinator Assistant supports the planning, coordination, and volunteer oversight for GKC program initiatives. The role assists with day‑to‑day program operations, helps ensure events and distributions run smoothly, supports efforts to secure financial donations and sponsor ships, and contributes to strategies to strengthen community engagement.

• Diaper Program
• Elevate Program
• Back‑to‑School Distribution Program
• Christmas Program
• Green Bin Initiative
• Etsy
• Quarterly Thank‑You Notes

• Secure business, church, and organizational partners to support GKC programs.
• Secure donation partners aligned with program needs.
• Secure event locations and coordinate event dates/times.
• Administer partner commitments, including drop‑offs and pickups.
• Assist the Programs Coordinator with reporting program progress.
• Track data related to partner commitments and volunteer oversight.
• Recruit volunteers and set up volunteer sign‑up platforms.
• Support all program distributions and events.
• Maintain overall order and organization of the Community Outreach Hall.
• Keep office spaces clean, organized, and free of clutter.

• Diaper Program
  • Manage diaper requests and onboard families.
  • Implement strategy to increase diaper donations.
  • Promote community engagement.
  • Enter data and provide annual reporting.
  • Plan and resource monthly diaper distribution days.
• Elevate Program
  • Secure program sponsor ships.
  • Support special event planning, including food support and volunteer needs.
  • Enter data and provide reporting.
  • Promote the program.
• Back‑to‑School Distribution Program
  • Obtain sponsor ships and barrel partners.
  • Facilitate school supply drives.
  • Enter annual reporting and data.
  • Prepare program materials and logistics for distribution day.
• Christmas Program
  • Secure sponsor ships and barrel partners.
  • Communicate between donors and recipients.
  • Prepare all necessary supplies for Papa J’s Workshop.
  • Promote and keep recordkeeping.
• Green Bin Initiative
  • Drive bin collections at four locations to maximize recycling revenue.
  • Monitor all four bin locations and ensure consistency in donation flow.
  • Designate only out‑of‑season or unusable clothing for bins.
  • Logistics for distributing bags to various locations and improving overall initiative efficiency.
• Etsy
  • Promote and increase visibility for the Etsy store.
  • Maintain the Etsy storefront with current listings, descriptions, and product photography.
  • Fulfill Etsy orders accurately and on time.
  • Maintain the in‑office storefront area so it is clean, orderly, and shopper‑ready.
  • Organize materials and inventory related to Etsy operations.
• Quarterly Thank‑You Notes
  • Create quarterly template drafts for approval.
  • Recruit volunteers to assist with writing thank‑you notes.
  • Ensure thank‑you notes are written and mailed promptly.
  • Maintain inventory of supplies and request replacements as needed.
  • Update  with tracking and progress.

• Strong organizational skills and attention to detail.
• Ability to manage multiple programs and projects simultaneously.
• Excellent communication and interpersonal skills.
• Experience in volunteer coordination and community engagement preferred.
• Comfortable working independently and as part of a team.
• Ability to track inventory, donations, and program progress using data systems.
• Strong written and verbal communication skills.
• Creative skills or interest in promotional content and community engagement.
• Experience working with volunteers or coordinating community projects preferred.
• Comfortable managing merchandise, displays, and order fulfillment (Etsy/storefront).
• Strong problem‑solving skills and flexibility to respond to evolving program needs.
• Ability to maintain professionalism with donors, volunteers, and community partners.
• Proficiency in basic computer tools (email, spreadsheets, Microsoft Office, online platforms, and ).

The position…