Administrative Assistant Child Care

Administrative Assistant

Serves as administrative clerical support to the Child Care Management Staff.

Performance responsibilities include the following. Other duties as assigned:

• Maintains the AVCP Child Care budget spreadsheet.
• Maintains the Monthly Data reports for accuracy.
• Assists the deputy manager and director in preparing for monthly meetings.
• Assists with setting up travel and reconciling travel expenditures.
• Processes Microix requests and manages orders.
• Assists with other departments as needed to complete projects that collaborate with Child Care.
• Maintains a binder for the team meetings: meeting minutes, agenda, and agenda items.
• Is responsible for all expenders for the Child Care, making check requests, purchase orders, tracking purchase orders.
• Maintains Program Operations and Central Office Calendar and revisions.
• Assists Deputy Director and Child Care Specialists in grant preparations and in researching Grant possibilities.
• Assists in putting any Child Care data into the appropriate software.
• Establishes, develops, maintains, and updates filing system for the deputy director and management staff.
• Is knowledgeable regarding all purchasing policies and acts as the (1) Link between the main office accounting department and (2) the Child Care department.
• Answers all questions regarding purchasing.
• Responsible for general clerical duties as assigned.

Qualifications:

• AA degree or two years related experience.
• Ability to read, analyze, write well, organize and accurate reports and documents.
• Demonstrated knowledge of clerical systems and office equipment.
• Ability to use basic math skills and to compute rate, ratio and percent; ability to draw and interpret bar graphs.
• Ability and knowledge to use Word, Excel and windows software programs, format and work in tables to produce error free documents.
• Tuberculosis screening and physical exam required upon hire. Tuberculosis screening by a certified health provider must be submitted yearly and physical evaluation every four (4) years.
• Pass Criminal Background Check.

Preferred:

• Familiarity with social, cultural and economic realities of rural Alaska is desired.
• Familiarity with statewide/regional governmental and non-profit organizations is desired.
• Yupik/English Bilingual.
• Native hire preference
• Present or past Head Start parent