Accounting Coordinator

Overview:
The Accounting Coordinator supports all Finance Department functions including accounting system data entry, electronic accounts payable and workflow system, spreadsheet development and other tasks as assigned by the CFO.

• A/P
  - Administer 3rd party electronic workflow systems (Concur & Yooz) including the transfer/integration of data into the accounting system and training end-users
• A/P - prepare vendor payments (checks, credit card payments, wires, EFTs)
• A/P
  - Administer 3rd party Vendor Management and workflow system (Logic Manager) to manage contract files and ensure vendor documentation is valid and up-to-date i.e. Certificates of Insurance and W-9s
• A/P
  - Respond to inquiries and follow up on correspondence regarding A/P
• A/R
  - Administer 3rd party billing system including preparing invoices, recording payments & preparing statements; respond to inquiries and follow up on A/R correspondence.
• Prepare bank deposits including check scanning & credit card processing.
• Assist with other accounting data entry including Journal Entries and importing donation data.
• Assist with monthly closing process including bank reconciliations & other account reconciliations.
• Prepare Annual IRS
  1099 forms and SAM (System for Award Management) registration.
• Maintain finance department procedures manual and finance forms.
• Ensure that internal control procedures and all new vendor and vendor change policies and procedures are followed; taking care to be alert to, and report, any suspicious or fraudulent activity to protect The Inn’s assets.
• Coordinate Records Management Policy with Department heads, including compliance with retention & destruction schedules & document filing requirements. Other tasks as assigned by the CFO.

Bachelor’s degree required. Preference will be given to a candidate with accounting or business degree.

2 years’ experience with accounting systems including A/P and A/R required. Database management, spreadsheet and word processing required. Experience with Net Suite, Yooz, and/or Concur a plus.

Must have good communication skills. Must be detail-oriented and have a positive attitude and work well in a team-oriented environment.

Official schedule is Monday
- Friday.

Target Hiring Hourly Rate: $27.88 to $29.81