Accounting Coordinator

Overview

The Accounting Coordinator supports all Finance Department functions including accounting system data entry, electronic accounts payable and workflow system, spreadsheet development and other tasks as assigned by the CFO.

• A/P – Administer 3rd party electronic workflow systems (Concur & Yooz) including the transfer/integration of data into the accounting system and training end‑users
• A/P – Prepare vendor payments (checks, credit card payments, wires, EFTs)
• A/P – Administer 3rd party Vendor Management and workflow system (Logic Manager) to manage contract files and ensure vendor documentation is valid and up‑to‑date (Certificates of Insurance, W-9s)
• A/P – Respond to inquiries and follow up on correspondence regarding A/P
• A/R – Administer 3rd party billing system including preparing invoices, recording payments & preparing statements; respond to inquiries and follow up on A/R correspondence
• Prepare bank deposits including check scanning & credit card processing
• Assist with other accounting data entry including Journal Entries and importing donation data
• Assist with monthly closing process including bank reconciliations & other account reconciliations
• Prepare Annual IRS 1099 forms and SAM registration
• Maintain finance department procedures manual and finance forms
• Ensure that internal control procedures and all new vendor and vendor change policies and procedures are followed; report suspicious or fraudulent activity to protect The Inn’s assets
• Coordinate Records Management Policy with Department heads, including compliance with retention & destruction schedules & document filing requirements

Bachelor’s degree required. Preference will be given to a candidate with accounting or business degree.

2 years’ experience with accounting systems including A/P and A/R required. Database management, spreadsheet and word processing required. Experience with Net Suite, Yooz, and/or Concur a plus.

Must have good communication skills. Must be detail-oriented and have a positive attitude and work well in a team-oriented environment.

Official schedule is Monday – Friday.

Target Hiring Hourly Rate: $27.88 to $29.81