Accounts Payable Specialist

Job Title:

Accounts Payable Specialist

Job Description

The Accounts Payable Specialist manages the full lifecycle of vendor invoices and payments, ensuring accurate processing, timely disbursements, and clear communication with internal stakeholders and external vendors. This role supports a high-volume accounts payable function and contributes to strong financial controls, reliable reporting, and positive vendor relationships.

Responsibilities

+ Manage the accounts payable inbox, review incoming communications, and organize vendor invoices and requests.

+ Filter and route invoices to the appropriate company or department for review and approval.

+ Prepare payment batches once invoices receive approval, coordinating timing and details with the corresponding accountant.

+ Process weekly check runs by cutting checks after batches are approved and posted for payment.

+ Publish accounts payable analytics and provide clear check run summaries to management on a regular basis.

+ Consolidate vendor statements to confirm all invoices are received, recorded, and up to date.

+ Identify and resolve missing invoices by contacting vendors and requesting outstanding documents, including W-9 and certificate of insurance (COI) forms.

+ Download invoices and supporting documentation from vendor websites and upload or route them appropriately.

+ Monitor bi-weekly, monthly, quarterly, and annual bills to ensure payments are scheduled and issued on time.

+ Handle a high volume of invoices, typically 200 or more per week, while maintaining accuracy and organization.

+ Apply three-way matching and other standard accounts payable controls to verify invoice accuracy and proper authorization.

+ Maintain accurate records and data entry in accounts payable systems and spreadsheets.

+ Collaborate with accountants, leadership, and other team members to resolve discrepancies and support continuous process improvement.

+ Support manual accounts payable processes and adapt to evolving procedures as needed.

Essential Skills

+ At least 1 year of accounts payable experience OR a Bachelor's Degree in Accounting, Finance, or a related field.

+ Hands-on experience processing a high volume of invoices, typically 200 or more per week.

+ Practical knowledge of accounts payable processes, including invoice processing and payment preparation.

+ Proficiency in data entry with strong attention to detail and accuracy.

+ Basic Microsoft Excel skills, including the ability to complete basic Excel testing.

+ Working knowledge of Microsoft Office applications for everyday accounting and administrative tasks.

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Experience with three-way matching or similar invoice verification methods.

+ Comfort working with manual accounts payable processes and procedures.

+ Strong organizational skills to manage multiple invoices, deadlines, and billing cycles.

+ Effective communication skills for interacting with vendors, accountants, and internal stakeholders.

Additional

Skills & Qualifications

+ Bachelor's Degree in Accounting, Finance, or a related field is strongly valued if not already used to meet the minimum experience requirement.

+

Experience with Workday or similar enterprise resource planning (ERP) systems is a plus.

+ Familiarity with vendor documentation requirements, including W-9 and certificate of insurance (COI) forms.

+ Ability to summarize and present accounts payable analytics and check run information to leadership.

+ Comfort working in a collaborative office environment with open seating.

+ Interest in growing within accounts payable and broader accounting functions, with openness to further training and development.

Work Environment

This is a full-time, on-site role based in an office environment. The schedule consists of a standard 8-hour workday with a 30-minute unpaid lunch break. Start times are flexible between 7:00 a.m. and 9:00 a.m., provided the chosen start time remains consistent each day. The workspace features pit-style cubicles, so the role suits someone who is comfortable working in an open, collaborative setting alongside colleagues.

Employees have access to free parking in a garage located next to the office, and the workplace is approximately three…