Accounts Payable Specialist Bethesda, Maryland | Robert Half

Accounts Payable Specialist

A well-established commercial real estate company in the Washington, DC area is seeking an experienced Accounts Payable Specialist to join its corporate accounting team. This position will be responsible for managing the day-to-day accounts payable process across a portfolio of commercial real estate properties and related business operations. The ideal candidate will have strong hands-on AP experience, excellent attention to detail, and the ability to manage a high volume of invoices and payments in a fast-paced environment.

Experience with in commercial or multifamily real estate is strongly preferred.

Key Responsibilities

• Manage the day-to-day processing of accounts payable invoices and payments
• Review, code, and process vendor invoices and employee expense reports, ensuring proper documentation, approvals, and purchase order matching
• Process invoices through an automated AP system and accounting/ERP software
• Prepare invoice and payment batches and ensure payments are processed accurately and on schedule
• Process real estate tax payments and maintain accurate supporting documentation
• Assist with month-end AP close and bank reconciliations
• Respond to internal and external vendor inquiries and resolve invoice and payment discrepancies
• Set up new vendors and maintain vendor records, including W-9s and required insurance documentation
• Manage incoming invoices and correspondence, including scanning and routing invoices for processing
• Maintain organized AP records, payment documentation, and files
• Assist with year-end 1099 reconciliations and filings
• Support other accounting and administrative projects as needed