Legal Office Assistant

Schedule:

Monday–Friday, 8:00 AM–4:00 PM

Pay Rate: $25.00/hour

We are seeking a proactive, dependable, and hands-on Office Services Associate to support daily office operations and help ensure a smooth, efficient, and welcoming workplace. This role is ideal for someone with a strong sense of ownership, a customer-service mindset, and the ability to thrive in a fast-paced corporate environment.

The Office Services Associate will support a broad range of operational needs, including vendor coordination, mail and shipping, print production, hospitality services, basic IT and AV support, and serve as a backup receptionist when needed. Prior experience in office services or print production is required. This position also involves physical activity, including lifting up to 50 pounds as needed.

Office Operations & Supplies

• Manage office supply inventory and coordinate vendor orders to maintain appropriate stock levels
• Serve as the primary point of contact with building management and the landlord for maintenance requests, repairs, and cleaning coordination

Mail & Shipping

• Receive, log, scan, and distribute incoming mail and packages
• Prepare outgoing and interoffice mail, ensuring proper postage and timely delivery

Hospitality & Event Support

• Coordinate catering orders and manage food pickup for meetings and events
• Set up and break down conference rooms before and after meetings
• Maintain kitchen and pantry areas, including restocking supplies and preparing coffee as needed

Print & Production Services

• Fulfill internal print, copy, binding, and finishing requests
• Ensure quality control and timely delivery of all print projects
• Provide basic audiovisual setup and support for meetings
• Distribute laptops, docking stations, and related equipment to employees
• Track IT inventory and request replenishment of supplies as needed

Security & Access Management

• Create, deactivate, and monitor employee access cards

Onboarding & Office Setup

• Prepare workstations for new hires, ensuring all equipment and technology are functional
• Set up desk phones, monitors, and other office equipment as required
• Process vendor invoices through client financial systems to ensure timely payment
• Serve as backup receptionist, greeting visitors, answering phones, and assisting with front-desk duties as needed

• Minimum of 2–3 years of experience in office services, facilities, or print production
• Strong interpersonal and communication skills with a service-oriented approach
• Ability to manage multiple priorities and adapt quickly to changing needs
• Comfortable performing hands-on tasks and lifting up to 50 lbs
• Proficiency with Microsoft Office Suite and standard office technology
• Highly reliable, detail-oriented, and self-motivated with a strong sense of accountability

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.