Office Experience Coordinator

About the job

Would you like to play a key role in creating a welcoming, organized, and motivating office environment where people thrive
?

We’re looking for a part-time Office Experience Coordinator to support our corporate office in downtown Bethesda. This role is ideal for someone who values structure, consistency, organization and taking pride in being the person who keeps everything neat and running smoothly
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You’ll be the first point of contact for visitors and interview candidates—and the behind-the-scenes force ensuring our office feels organized, tidy, stocked, professional, and ready every day. If you love helping people, notice the little things, and enjoy being the go-to person others rely on, you’ll thrive here.

Office & Workplace

• Manage the front desk and serve as the first point of contact for employees, visitors, and vendors
• Create a welcoming, organized, and professional environment throughout the office (front and back office areas)
• Keep shared spaces tidy, refreshed, and presentable—conference rooms, kitchen, supply areas, and reception
• Manage weekly orders of office supplies, kitchen supplies, beverages, snacks, and other essentials
• Restock and organize the vending machine and ensure everyday office items are available and easy to find
• Maintain a clean and tidy office by regularly resetting kitchens, conference rooms, and shared spaces throughout the day
• Coordinate breakfast/lunch orders or meeting catering as needed
• Handle mail, deliveries, and shipping coordination; assist with basic invoice processing and supply tracking
• Ensure printers/copiers are stocked (paper, toner coordination) and keep printing stations ready for daily use
• Act as the go-to person for office-related questions, vendor coordination, and facility needs
• Support a safe and smooth work environment by following routines, staying organized, and proactively resolving issues

Interviews & Candidate Experience

• Welcome interview candidates upon arrival and ensure they feel comfortable and supported
• Coordinate interview day readiness: meeting rooms prepared, water/coffee available, spaces reset
• Print and organize interview folders/packets including resumes, schedules, and interview materials
• Support an interview experience that feels polished, professional, and well-run

Events & Team Support

• Support office and team events by assisting with planning, ordering food/supplies, and day-of setup/cleanup
• Help create a positive culture in the office through thoughtful details, organization, and hospitality
• Assist with celebrations and team moments (birthdays, milestones, internal gatherings)

What You’ll Be Doing (Daily)

• Greeting visitors and candidates and making sure they’re supported from arrival to departure
• Keeping the office clean, stocked, and organized so employees feel comfortable and motivated
• Managing lunch orders, deliveries, and supplies so meetings and everyday needs run smoothly
• Making sure conference rooms, printers, and shared spaces are always ready for use
• Solving day-to-day office issues as they come up—calmly, quickly, and with a great attitude
• Proactively identifying improvements to office routines and workplace experience

You’ll collaborate closely with employees across the office and coordinate with external partners such as building management, vendors, delivery teams, maintenance partners, and other service providers. This role offers lots of in-person interaction while also giving you the independence to manage your day and take ownership of the office environment.

• Strong organizational skills and a high level of initiative-taking
• A service-minded, solution-oriented approach (you enjoy helping people and making things better)
• Ability to create structure and consistency in a busy environment
• Confidence in a front-facing role with professional and friendly communication
• Comfort multitasking and prioritizing daily needs while staying calm and upbeat
• Strong follow-through—you don’t just start tasks, you finish them

Considered a plus

• Experience in office coordination, reception, hospitality, workplace experience, or administrative support
• Experience supporting office events and…