Program Coordinator - USU Operations

Program Coordinator

HJF is seeking a Program Coordinator to provide administrative project oversight under the direction of a supervisor. The Program Coordinator will support HJF’s Uniformed Services University of the Health Sciences (USU) Operations Team and perform a wide range of administrative and clerical duties to include coordination of budgets and accounting, space management, personnel management, overall management, contracts, and purchasing. Completes more routine tasks independently and relies on guidance from higher Program Manager (PM) levels for more complex tasks.

This position will be in support of USU-OPS.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners.

HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

• Prepares meeting agendas, takes meeting minutes, and follows up on action items with key stakeholders.
• Communicates and coordinates with USU Directors and leaders in specialized group meetings (HUBS) that are formed under the direction from the Dean of School of Medicine (SoM).
• Coordinates the development of the Centers 5‑year reviews and the Centers/Departments annual progress reviews that entail coordinating communication with internal and external customers, scheduling top‑level meetings, and note taking.
• Coordinates with the Communications Department to develop reports, including an annual report and promotional material as needed.
• Communicates with internal staff and external customers.
• Provides administrative support under the direction of a supervisor such as hiring, travel, purchasing, and tracking progress.
• Manages multiple HJF sites’ directories, develops and tracks surveys for internal staff and USU leadership, and creates Standard Operating Procedures (SOP) or guidelines for various projects.
• Serves as the onboarding POC for the USU Centers Operations team to ensure new hires receive a warm welcome and experience a smooth onboarding process. Duties include monitoring the status of security investigations, assisting new hires in completing required onboarding forms, and preparing new hire’s first‑day logistics.
• May include budgetary responsibility to include plan/forecast.
• May perform other duties and responsibilities as assigned or directed by the supervisor, including attendance and participation in required training for the role.
• Knowledge of organizational objectives, the federal budget process, office automation; ability to work completely independently and use sound judgment in solving problems.
• Coordinate many complex systems and programs simultaneously.
• Knowledge of Microsoft Office tools (basic functions, graphs, formats, etc.).
• Knowledge of project management principles and strong communication skills.

Education and Experience

• Bachelor's Degree required.
• Minimum of 0–2 years experience required.

Required Knowledge, Skills & Abilities

• Knowledge of organizational objectives, the federal budget process, office automation.
• Ability to work completely independently, use sound judgement in solving problems.
• Coordinate many complex systems and programs simultaneously.
• Knowledge of project management principles and strong communication skills.
  
  Ability to obtain and maintain a T1/Public Trust clearance.

• Lifting:
  Requires lifting materials up to 10 lbs.
• Ability to stand or sit at a computer for prolonged periods.

• This position will take place primarily in an office setting.

• The annual salary range for this position is $52,800–70,000. Actual salary will be determined based on experience, education, etc.

• HJF offers a comprehensive suite of benefits focused on your health…